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Y� <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: February 8, 2024 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: John A. Titkanich, Jr., County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Rejection of Bids Received for Sandridge Golf Club New Clubhouse <br />(Bid 2024029) <br />BACKGROUND: <br />On October 1, 2021, the Board approved an agreement with Sun Patric Architecture, Inc., <br />DBA Sparcdesign for architectural and engineering design services for a new clubhouse at <br />Sandridge Golf Club. The architect's work included development of a master plan with <br />County staff, and subsequent completion of design and bid documents. The design, as bid, <br />was for an 18,000 square -foot facility, replacing the existing clubhouse, which was built in <br />1992. The new facility would include an administration office, golf pro shop, restaurant <br />with commercial kitchen, locker rooms, and indoor/outdoor banquet hall to support the <br />many tournaments and events the current facility cannot sufficiently support. The design <br />also included a small turn building between the 9th holes on the Dunes and Lakes courses, <br />and renovations to the parking lot. <br />A non -mandatory pre-bid meeting was held on January 12, 2024, with seven firms <br />identifying themselves as a prime contractor in attendance. During the open period for <br />bids, questions were received relating to the budget for the work. Staff explained the <br />current budget had $5 million allocated for construction, but various options would be <br />considered to reduce the overall cost of the project, such as value engineering with the <br />awarded contractor, and owner direct purchase of materials to save the cost of sales tax. An <br />addendum to the bid documents was later issued, deleting the appliances for the <br />commercial kitchen from the items the contractor was to provide. <br />BID RESULTS: <br />Advertising Date: <br />Bid Opening Date: <br />DemandStar Broadcast to: <br />Bid Documents Requested by: <br />Replies: <br />December 17, 2023 <br />February 8, 2024 <br />682 Subscribers <br />5o Firms <br />3 Firms <br />155 <br />