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Bidder's Name <br />Location <br />Total Base Bid <br />Proctor Construction, LLC <br />Vero Beach <br />$14,670,444.26 <br />Di Pompeo Construction <br />Fort Pierce <br />$15,777,000.00 <br />Corporation <br />Non-responsive (did not provide <br />W&J Construction <br />Rockledge <br />required construction schedule). <br />Total bid not announced. <br />DISCUSSION: <br />As compared, the three bids received (including the non-responsive bid) were very similar <br />in pricing for each line item, with the only significant outlier being mobilization in the <br />highest bid. Elimination of the turn building from the scope would only yield a $500,000- <br />$600,00o savings. <br />The significant variance between the budgeted amount and the received base bids, which <br />exclude furniture, pro shop displays, and kitchen equipment, leave the project unfeasible, <br />as designed and bid. Therefore, staff recommends the Board reject the bids received, and <br />direct staff to re-evaluate the design, and determine the best path forward to provide the <br />necessary enhancements to patron amenities needed. This may include discussions with <br />Sparcdesign for modifications to the overall design, or an entirely new approach to meet <br />the primary need for sufficient dining and banquet space for the many events hosted at the <br />club each year. <br />A rejection of the bids will keep the received bids exempt from public records for a period <br />of one year. <br />FUNDING• <br />There is no cost associated with rejecting the bids. <br />The total master planning and design fees authorized by the Board to Sparcdesign is <br />$728,5oi.6o, with $643,346.01 spent and $85,155.59 remaining available, as of the <br />January 2024 billing. No additional costs will be authorized to Sparcdesign without prior <br />Board approval. If additional costs are incurred, funding will come from Account No. 418- <br />169000-21018, Sandridge/Clubhouse/Event Space. <br />Description <br />Account Number <br />Amount <br />Sandridge/Clubhouse/Event Space <br />418-169000-21018 <br />$85,155.59 <br />RECOMMENDATION: <br />Staff recommends the Board reject the bids received in response to invitation to bid <br />2024029, and authorize staff to commence discussions to redesign the project. <br />156 <br />