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tf <br />40 <br />a <br />Changes wlucli are mutually agreed upon shall be valid only when reduced to writing, duly signed by <br />each party and attached to the original Agreement. <br />E. The CONSULTANT and the COUNTY mutually agree to establish a mechanism to resolve any <br />conflicts that may arise from the development of the Wildfire Mitigation Plan by using the process <br />included in the Intergovernmental Coordination Element ofthe COUNTY'S Comprehensive Growth <br />Management Plan, or any other mutually agreed process. This follows the same protocol in the Local <br />Mitigation Strategy contract.. <br />F. The COUNTY agrees to: <br />I. Prepare a letter from the County Administrator or his designee, if necessary, that <br />gives this project a high priority for technical assistance, data collection, and GIS <br />production from COUNTY staff. <br />2. Specifically require the Department of Emergency Services, and the Community <br />Development Department to assist in the development and evaluation of wildfire <br />mitigation planning. <br />3. Produce map products in a GIS format, if available, which will support the wildfire <br />mitigation plan, <br />4. Provide staff to schedule, determine locations and support equipment, prepare <br />minutes, and notify participants ofall meetings related to the wildfire mitigation plan, <br />5, Process all requests for reimbursement in a timely manner, upon receipt of <br />CONSULTANT deliverables, according to the schedule provided in Attachment A. <br />STICTION 3. RECORD KEEPING <br />A. All records submitted by the CONSULTANT shall be kept for three years after the termination <br />of this Agreement and shall be sufficient and complete to verify compliance with the requirements of <br />the Agreement and the COUNTY'S agreement with the Department of Community Affairs, <br />B. The CONSULTANT shall allow access to its records during normal business hours and upon <br />reasonable advanced request of the COUNTY, its employees and agents. <br />SECTION 4, REPOR'T'S <br />A. The CONSULTANT shall provide the COUNTY with the reports ide aified in Attachment A in <br />accordance with the dates specified. <br />B . All required lists, reports, and copies prescribed in Attacfuncnt A shall be completed in a manner <br />