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s• r • 40 H. Edward Byrne Memorlal State and Local Low Enforcement Assistance Formula tyrant Program All persons involved in or having administrative responsibility for the subgrant must read these"Acceptanceand Agreement" conditions. This "Acceptance and A reament" Section H must be retumed as rt of the completed application. Notre Condition No. 12: only ,project coats Incurred on or after the effective date of this agreement and on or prior to the termination date of a recipient's project aro eligible for reimbursoment. Conditions of Agreement. Upon approval of this subgrant the approved application and the following terms conditions will become binding. Non-compliance will result in project costu being disallowed. The form "department", unless otherwise stated, refers to the (Department of Community Affairs. The Tenn "Bureau", unless otherwise stated, refers to the Bureau of Community Assistance. The term "subgrant recipienr refers to the governing body of a city or a county or an Indian Tribe which performs criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an "Imgiamonting agency"which is a subordinate agency of a city, county or Indian Tribe, or an agency under the direction of an elected official (for example, Sheriff e Clerk of the Court). 1. Reports a. Project Performance Reports: The recipient shall submit department Quarterty Project Performance Reports to the Bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant award period is extended beyond the "original" project period, additional Quarforly Project Performance Reports shall be submitted. b. Financial Reports: Time recipient shall have a choice of submitting either Monthly or Quarterly Financial Claim Reports [DCA -CJ Fnrw-3(A-G) to the bureau. Monthly Reimbursement Claims (1-11) are due thirty-one (31) days aftor the end of tho reporting period. Quarterly Reimbursement Claims (1-3) are dile thirty-one (31) days after the end of the roporting period. A final Financial Claim Report and a Criminal Justice Contract (Financial] Cbseout Package shall be submitted to the bureau within forty-five (45) days of the subgrant termination period. Such claim shah be distinctly identified as final". Before the'Yinal" claim will be processed, the recipient must submit to the department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above Provisions shall result in forfeiture of reimbursement. The recipient shall submit deparlment Qua, rterly Project Generated Income Reports to the bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant project generated income and expenditures during the previous quarter. (See Paragraph 14, Program Income.) c. other Reports: The recipient shall submit other reports as may be reasonably required by the bureau, Ail required reports, instructions, and forms shall be distributed with the subgrant award. 2. Fiscal Control and Fund Accounting Procedures The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. Ali funds spent on thin project shall be disbursed amording to provisions of the project budget as approved by the bureau. Subprant Apr 111680 ra sec a yr rr - Pager 8 of 15