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of 40 • 40 Edward Byrne Memorial State and Local Law Enforcement Assistance Fnrmuia GrantProgram All expenditures and cost accounting of funds shall conform to Office of Justice Programs Financial Guide. U.S. Department of Justice Common Rule for Stare and Local Governments, and in federal Office of Management and Budget's (CMD) Circulars A-21, A-87, and A-110, in their entirety}. All funds not spent according to this agreement shall be subject to repayment by the recipient 3 Approval of Consultant Contracts The department shall review and approve in writing all consultant contracts prior to employment of a consultant. Approval shall be based upon the contract's compliance with requirements found in the Office of Justice Programs Financial Guide, U.S. Department of Justice Common Rule for Stale and Local Governments, and in applicable state statutes. The department's approval of the recipient agreement does not constitute approval of consultant contracts. 4 Allowable Costs Allowance for costs incurred under the subgrant shall bedetermined according to "General Principles of Allow ability and Standards for Selected Cost Items" set forth in the Office of Justice Programs Financial Guide. U.S. Department of Justice Common Rule for State And Local Governments and federal OM13 Circular No. A-87, "Cost Principles for State and Local Governments", or OMB Circufarillo. A-21, "Cost Principles far Educational Institutions". All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be according to J. S. Department of Justice Common Rule for State and Local Governments. or Attachment "G' of OMB Circular No. A-110 and Florida law to be eligible for reimbursement 5. Travel All travel reimbursement for out-of-state or out -of -grant -specified work area shall be based upon written approval of the department prior to commencement of actual travel. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in Section 112.081, Florida Sfalules. All bills for any travel expenses shall be submitted according to provisions in Section 112.061. Florida Slatufos 6. Written Approval of Changes in this Approved Agreement Recipients shall obtain approval from the department for major changes. These include, but are not limited to: a. Changes in project activities, designs or research plans set forth in the approved agreement, b. Budget deviations that do not meet the following criterion. That is, a reclpient may transfer funds between budget categories as long as the total amount of transfer does not exceed ten (14) percent of the total approved budget and the transfer is made to an approved budget line item, or, c Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by the department. d. Under no circumstances can transfers of funds increase the total budgeted award Transfers do not allow for increasing the quantitative number of items documented In any approved budget line item (For example, equipment items in Operating Capital Outlay or Expense categories or staff positions in the Salaries and Benefits category.) 7. Reimbursement Subject to Available Funds The obligation of the State of Florida to reimburse recipients for incurred costs is subject to available federal Anti -Drug Abuse Act funds. Subgraru ApD4cahon SoViun 11- Page 13 of 16