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ON MOTION by Commissioner Eggert, SECONDED by Commissioner Bird, the Board unanimously approved the final pay request from Carter Associates, Inc., as recommended by staff. LAURELWOOD FORCE MAIN AND LIFT STATION UPGRADE - PHASE H, CHANGE ORDER NO. 2 - TREASURE COAST CONTRACTING, INC. The Board reviewed a Memorandum of August 19, 1996: DATE: AUGUST 19, 1996 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: TERRANCE G. PINT DIRECTOR OF UTI SERVICES PREPARED ROBERT O. WISEMEN, P.E.(),n,� AND STAFFED ENVIRONMENTAL ENGINEER BY: DEPARTMENT OF UTILITY SERVICES SUBJECT: LAURELWOOD FORCE MAIN AND LIFT STATION UPGRADE PHASE II - CHANGE ORDER NO. 2 INDIAN RIVER COUNTY PROJECT NO. IIS -96 -03 -CS BACKGROUND On May 28, 1996, the Board of County Commissioners approved the contract for construction of Phase I of the above-mentioned project to Treasure Coast Contracting, Inc., -in the amount of $121,724.70. On July 23, 1996, the Board of County Commissioners approved Change Order No. 1 in the amount of $28,421.20, which adjusted the contract amount to $150,145.90. Phase I of the project is now complete, and Phase II was about ready to go to the construction phase. f_1j,`6_'4E4CJ The staff of the Department of Utility Services intended to proceed with construction. In determining and justifying whether the department should advertise for bids or use the existing contractor from Phase I to contract for Phase II, the department did a project cost comparison using the submitted Phase I prices in our files. The tabulation (Attachment 1) showed the present local contractor had the advantage. In addition, one contractor would be responsible for the whole project. The negotiated cost of Phase II of the project included clearing, an aerial canal crossing, 8 -inch DIP force main, and as-builts at a cost of $47,559.02 (see Attachment 2). At the end of preparation of proposed Change Order No. 2, the staff found that while the contractor was on vacation, his crews completed installation of Phase II without any authorization from the County. County staff did not have any opportunity to stop the construction before the line had been put in the ground. The contractor, being a local contractor who has completed a great number of County projects successfully 'and satisfactorily, has expressed his apology for his misunderstanding and premature reaction to normal authorization procedures (see Attachment 3, letter dated August 12, 1996). In consultation with the County Attorney's office, the staff was advised as follows: there was no loss borne by the County, the work was inspected and found acceptable in meeting County Standards and Specifications, and there was no bad intention on the part of the contractor to the County. Therefore, the options at this time are as follows: 1. Issue a change order and pay the contractor at the existing approved unit prices in the amount of $47,559.02. SEPTEMBER 3, 199641 BooK 98 p4u �'7