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CONSENT <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: February 27, 2024 <br />TO: Board of County Commissioners <br />THROUGH: John A. Titkanich, Jr., County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />Jennifer Hyde, Purchasing Manager <br />FROM: Shelby Ball, Purchasing Specialist <br />SUBJECT: Award of Bid 2024033 —Annual Right -of -Way Mowing <br />BACKGROUND: <br />On behalf of the Road and Bridge Division, annual bids were requested for contractors to perform <br />mowing in six roadway right-of-way sections. The most recent agreements for this work expired on <br />February 7, 2024. The new term of award will be one year, with the option of two one-year <br />extensions, subject to satisfactory performance, vendor acceptance, and the determination that <br />renewal of this annual bid is in the best interest of Indian River County. <br />BID RESULTS: <br />Advertising Date: <br />January 12, 2024 <br />Bid Opening Date: <br />February 9, 2024 <br />Demandstar Broadcast to: <br />258 Subscribers <br />Bid Documents Obtained by: <br />31 Vendors <br />Replies: <br />7 Contractors <br />ANALYSIS: <br />The invitation to bid noted that each section will be awarded in its entirety, with Contractors <br />eligible to be awarded one or more sections. The bid documents also provided that the County <br />reserves the right to award the work in a manner that is in its best interest. Therefore, the <br />department reviewed the bids and proposed distribution of the work among five of the seven <br />contractors. The two bidders not recommended for award either did not provide evidence of <br />sufficient staff and equipment, or had been awarded work by the County previously, but did not <br />perform to expected standards. The annual bid totals for each of the six sections and staff's <br />recommended award are shown on the table on the next page. <br />37 <br />