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INDIAN RIVER COUNTY, FLORIDA <br />MEMORANDUM <br />TO: Board of County Commissioners <br />THROUGH: John A. Titkanich, Jr., County Administrator <br />Kristin Daniels, Director Office of Management & Budget <br />FROM: Kirstin Leiendecker, P.E., Assistant Director Public Works <br />SUBJECT: Gifford Youth Achievement Center <br />Payment for gymnasium roof replacement for major capital expenditures <br />DATE: February 22, 2024 <br />DESCRIPTION AND CONDITIONS <br />The Indian River County Board of County Commissioners entered into a lease agreement with the <br />Progressive Civic League of Gifford, Florida Inc. on January 6, 1998. Resolution 2002-100 was <br />approved by the Board of County Commissioners on January 6, 2002, approving the transfer or <br />assignment of the lease to the Gifford Youth Achievement Center, Inc. <br />The lease agreement, amended and dated November 19, 2002, included the terms and conditions <br />for the management of the Gifford Youth Achievement Center. Section 8, Maintenance and Repairs, <br />states the following: <br />"The Tenant agrees to make any and all repairs and improvements to the Leased Premises and <br />agrees to keep the Leased Premises in a safe, clean and attractive condition during the term of <br />this Lease. Landlord agrees to mow grass and maintain the landscaping and shrubbery. Tenant <br />agrees to maintain the automobile parking areas, driveways and the exterior of the building. <br />Landlord's Renewal and Replacement Fund (see paragraph 13.B.), may be drawn upon for <br />needed repairs with Board of County Commissioners' approval, but not for ordinary <br />maintenance." <br />On February 6, 2024, the Gifford Youth Achievement Center requested approval to utilize <br />$40,000.00 from the County's Renewal and Replacement Fund to replace parts of the gymnasium <br />roof. The total cost for the replacement was $138,900.00. The roof replacement would not be <br />considered "ordinary maintenance", and expenses can be authorized per the lease agreement. <br />FUNDING <br />Funding in the amount of $40,000.00 is available in the Gifford Youth Achievement Center's Renewal <br />and Replacement Account in the General Fund, account 001-247021. A budget amendment will be <br />necessary to place these funds into Gifford Youth Achievement Center's expense budget. <br />152 <br />