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12,6.1 INDIAN RIVER COUNTY, FLORIDA DEPARTMENTAL AGENDA ITEM BCC Meeting -24 Parks, Recreation & Conservation Department ` Date: April 10, 2024 To: The Honorable Board of County Commissioners Thru: John A. Titkanich, Jr., County Administrator Michael C. Zito, Deputy County Administrator From: Beth Powell, Parks, Recreation & Conservation Director Subject: Proposed Parks, Recreation & Conservation Department Fee Schedule and Department Standard Operating Procedures BACKGROUND: With the advent of the newly formed Parks, Recreation and Conservation Department, the time has come to formally adopt fees and standard operating procedures for all facilities and programs under one departmental umbrella. The only Divisions with Board approved fees within the last 7 years are the Shooting Range, which was recently brought before the Board in December 2023; Parks, which received Board approval in 2017; and the Donald MacDonald Campground and Indian River County Fairgrounds Campground, which were brought to the Board in 2018. The Intergenerational Center has not updated the fee schedule since its grand opening in 2016. The last update to the Aquatics programs and facility rentals was in 2002. Fees to utilize the Athletic Fields, participate in Recreation Programs, and Athletic Leagues have not come before the Board for an updated fee schedule in over 20 years. Standard Operating Procedures (SOP) for the Department and each Division are being developed to provide general information by which the Department and Division operates. The Department's SOP has been drafted and included in this item for consideration. Each Division will create supplemental Standard Operating Procedures which are unique to their facilities and staff. The SOP for the Department and supplemental Division SOPs are intended to be adapted over time. With the completion of the Parks and Recreation Master Plan, the Department will establish guiding ideals including the Department's mission, vision, and values. The results from the Master Plan will be presented to the Board for comment, review, and approval, with changes to the SOPS incorporated as appropriate. DESCRIPTION AND CONDITIONS: The intent of the fee schedule revision is to adopt updated fees paid by users and user groups to help offset increases in actual program and operating expenses. The proposed fee schedules were introduced to the public through publication at the January 23, 2024, and February 20, 2024, BCC agenda as informational items. The proposed fee schedules were also posted on the County's webpage, at each facility, and in Parks, Recreation & Conservation offices allowing the public an opportunity to review prior to recommended approval by the Board. Fee updates are proposed to become effective August 1, 2024, when the Fall/Winter Program Guide will be published and distributed. The proposed fee update is attached as Exhibit A. 198