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04/23/2024
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04/23/2024
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Last modified
7/22/2024 3:27:33 PM
Creation date
5/16/2024 2:48:31 PM
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
04/23/2024
Meeting Body
Board of County Commissioners
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CLIENT's mailings and will forward such postage reports to CLIENT on a monthly basis. <br />At the outset of work under this agreement, postage monies covering the first month's or <br />production job's postage costs, as estimated by Vendor and CLIENT, will be provided by CLIENT in <br />advance to Vendor's postage account. Thereafter, Vendor shall provide CLIENT, on a monthly basis, a <br />separate Statement of Postage Monies for actual postage costs. CLIENT shall pay the amount(s) <br />indicated on the Statement to replenish the aforesaid postage account. <br />CLIENT is responsible for ensuring that there is at all times an adequate balance in the <br />postage account to process its work. Under no circumstances shall Vendor be obliged to advance <br />postage costs. Any delays in mailing caused by insufficient postage will be CLIENT's responsibility, <br />and will not be regarded as unsatisfactory performance by Vendor. <br />Vendor will use the United States Postal Service to mail all items at either a Non Profit <br />Postage Rate, a Standard Mail Postage Rate or the lowest First Class Rate available for the mailing. <br />Vendor will perform additional sorting services as needed or requested to reduce the postage rate based <br />on the addresses in the customer file. In the event the USPS charges additional fees related to outdated <br />and/or incorrect mailing identifiers or addresses provided by customer, such fees shall be paid and <br />debited from customer's postage account. <br />The USPS Move Update Regulation requires that all address files presented for mailing <br />at a discounted postal rate be updated every 95 days. Vendor will process each data file provided to <br />achieve these presorted mailing rates where applicable. Vendor is a non-exclusive Licensee of the <br />USPS NCOALinkO process, and will process the CLIENT's address files to meet the Move Update <br />requirements. We will use NCOALink® at a minimum on a quarterly basis, and we will provide a data <br />file containing the new and old mailing address information to CLIENT. CLIENT hereby agrees that it <br />will then change its member addresses accordingly in order to continue to qualify for presorted postage <br />rates, or risk paying the additional postage as required by the USPS. <br />Inserts: <br />Inserts will be quoted on an "as needed" basis, and at the rates included in the original <br />government contract. <br />Taxes: <br />All federal, state, county, local or other excise, sales or use taxes will be paid by the <br />69 <br />
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