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Board of County Commissioners Meeting Minutes - Final following vote: Aye: 5 - Chairman Adams, Vice Chairman Flescher, Commissioner Earman, Commissioner Moss, and Commissioner Loar May 21, 2024 The Chairman called for a recess at 10:50 a.m., and reconvened the meeting at 11:00 a.m. with all members present. k15.B. 24-0434 Recommendation for Franchise Award for Solid Waste and Recyclables Collection 5. Services (RFP#2024020) Recommended Action: Upon public input and SWDD Board discussion, SWDD staff recommends the Board consider and approve the following: 1. SWDD staff recommends Universal Collection for Unincorporated Indian River County with multi -family collection remaining as commercial collection services. Board Decision: Subscription Service or Universal Collection?; and; 2. SWDD staff recommends the award of the Solid Waste and Recycling Collection Franchise to Waste Management, Inc. of Florida as the proposer ranked in the top two and that has subsequently submitted the lowest best and final offer for RFP#2024020.; and; 3. Authorize staff to finalize the sample agreement, negotiate as necessary for both legal and technical sufficiency, and to return with a final agreement for SWDD Board approval at a future meeting. Attachments: Staff Report Solid Waste Disposal District (SWDD) Director Himanshu Mehta began his presentation with a recap of the events leading to staffs recommendation for franchise award of the County's solid waste and recyclables collection service. Previously, the SWDD Board voted in favor of carted yard waste, and directed staff to obtain a Best and Final Offer (BAFO) for universal and subscription services from the top two ranked vendors: FCC Environmental Services of Florida, Inc. (FCC), and Waste Management, Inc. of Florida (WM). Before presenting the final offers, Director Mehta reviewed results of an audit of recycling cart use. The results showed a large percentage of non -subscribers using their recycling carts for garbage versus few households in universal service municipalities doing the same. He detailed the County's commitment to recycling and discussed reasons for supporting it. The presentation next detailed the procurement process and then the BAFO process and evaluation criteria for subscription and universal services (Options 3 & 4). Summarizing the bids, Director Mehta noted FCC predominantly lowered their price on commercial services and WM lowered their price on residential services, which resulted in a re -ranking of the vendors. Current residential subscription service with Indian River County Florida Page 14