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Board of Commissioners SWDD Meeting Minutes - Final May 21, 2024 Attachments: Staff Report Solid Waste Disposal District (SWDD) Director Himanshu Mehta began his presentation with a recap of the events leading to staffs recommendation for franchise award of the County's solid waste and recyclables collection service. Previously, the SWDD Board voted in favor of carted yard waste, and directed staff to obtain a Best and Final Offer (BAFO) for universal and subscription services from the top two ranked vendors: FCC Environmental Services of Florida, Inc. (FCC), and Waste Management, Inc. of Florida (WM). Before presenting the final offers, Director Mehta reviewed results of an audit of recycling cart use. The results showed a large percentage of non -subscribers using their recycling carts for garbage versus few households in universal service municipalities doing the same. He detailed the County's commitment to recycling and discussed reasons for supporting it. The presentation next detailed the procurement process and then the BAFO process and evaluation criteria for subscription and universal services (Options 3 & 4). Summarizing the bids, Director Mehta noted FCC predominantly lowered their price on commercial services and WM lowered their price on residential services, which resulted in a re -ranking of the vendors. Current residential subscription service with recycling was $14.10 per month. The final bids for residential subscription service with carted yard waste were $25.36 (FCC) and $18.65 (WM); final bids for residential universal service with carted yard waste was $22.84 (FCC) and $18.60 (WM). Multifamily complexes would remain on commercial service as the cost for universal service was prohibitively high. Staffs analysis of the options and final bids led to the recommendation of Option 4, universal service with carted yard waste. Rationale included annual costs savings, uniform service, cleaner recycling, and less illegal dumping and burning of garbage. Director Mehta made mention of exploring the use of existing County assistance programs to provide financial aid for those who needed it. Under discussion, the Board stated their support for staffs recommendation for reasons including: less contaminated recycling, better lagoon health, improved pricing, planning for the County's growth, and fewer code enforcement calls. Commissioner Moss was the lone dissenter, stating she would rather keep subscription service in light of constituents' financial hardship concerns. Commissioners received confirmation that municipalities could piggy -back onto the County's rates for all or some of the services offered. The following people spoke on the Item: Rob Canciamille, FCC, enumerated the reasons why he felt the RFP process had Indian River County Florida Page 3