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2000-265
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2000-265
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Last modified
7/16/2024 10:40:50 AM
Creation date
7/16/2024 10:40:08 AM
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Official Documents
Official Document Type
Agreement
Approved Date
09/12/2000
Control Number
2000-265
Agenda Item Number
11.B.
Entity Name
State of Florida
Department of Community Affairs
Subject
State Funded Subgrant Agreement for Emergency Management
Preparedness & Assistance Trust Fund
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• <br />C. The Contractor shall also provide the Department with the records, reports or <br />financial statements upon request for the purposes of auditing and monitoring the <br />funds awarded under this Agreement. <br />D. If the contract amount is $300,000 or more, then the Contractor shall also provide <br />the Department with an annual financial audit report which meets the requirements <br />of the Single Audit Act of 1984, 31 U.S.C. ss. 7501-7507, and OMB Circular A-133 <br />for the purposes of auditing and monitoring the funds awarded under this <br />Agreement. The funding for this Agreement was received by the Department as a <br />Contractual Services appropriation. <br />I. The annual financial audit report shall include all management letters and <br />the Contractor's response to all findings, including corrective actions to be <br />taken. <br />2. The annual financial audit report shall include a schedule of financial <br />assistance specifically identifying all Agreement and other revenue by <br />sponsoring agency and Agreement number. <br />3. The complete financial audit report, including all items specified in <br />Paragraph X D. 1 and 2 above, shall be sent directly to: <br />Department of Community Affairs <br />Office of Audit Services <br />2555 Shumard Oak Boulevard <br />Tallahassee, Florida 32399-2100 <br />E. In the event the audit shows that the entire funds disbursed hereunder, or any portion <br />thereof, were not spent in accordance with the conditions of this Agreement, the <br />Contractor shall be held liable for reimbursement to the Department of all funds not <br />spent in accordance with these applicable regulations and Agreement provisions <br />within thirty (30) days after the Department has notified the Contractor of such non- <br />compliance. <br />F. The Contractor shall retain all financial records, supporting documents, statistical <br />records, and any tither documents pertinent to this contract for a period of three <br />years after the date of submission of the final expenditures report. However, if <br />litigation or an audit has been initiated prior to the expiration of the three-year <br />period, the records shall be retained until the litigation or audit findings have been <br />resolved. <br />G. The Contractor shall have all audits completed by an independent certified public <br />accountant (IPA) who shall either be a certified public accountant or a public <br />accountant licensed under Chapter 473, Fla. Stat. The IPA shall state that the audit <br />complied with the applicable provisions noted above. <br />II. The audit is due seven (7) months after the end of the fiscal year of Contractor or by <br />the date the audit report is issued by the state Auditor General, whichever is later. <br />
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