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INDIAN RIVER COUNTY, FLORIDA <br />MEMORANDUM <br />TO: Board of County Commissioners <br />THROUGH: John A. Titkanich, Jr., County Administrator <br />Nancy A. Bunt, Assistant County Administrator <br />Kirstin Leiendecker, P.E., Acting Public Works Director <br />Jennifer Hyde, Purchasing Manager <br />FROM: Danny Ooley, Road & Bridge Superintendent <br />SUBJECT: Award of Bid 2024042 —Annual Bid for Sod <br />DATE: June 6, 2024 <br />DESCRIPTION AND CONDITIONS <br />On behalf of the Road and Bridge Division, annual bids were requested for contractors to provide fixed, <br />firm prices for the supply and/or installation of sod. The most recent agreement for this work expired <br />on April 18, 2024, and the previous vendor declined to renew for another one-year period. The new <br />term of award will be one year, with the option of two one-year extensions, subject to satisfactory <br />performance, vendor acceptance, and the determination that renewal of this annual bid is in the best <br />interest of Indian River County. <br />BID RFSULTS- <br />Advertising Date: <br />March 13, 2024 <br />Bid Opening Date: <br />April 9, 2024 <br />Demandstar Broadcast to: <br />402 Subscribers <br />Bid Documents Obtained by: <br />12 Vendors <br />Replies: <br />2 Contractors <br />The bid documents noted that the County reserves the right to award the work in a mannerthat is in its <br />best interest. Therefore, the department reviewed the bids and proposed distribution of the work <br />amongst both submitting contractors, with Nature's Keeper to be awarded all four items of work bid, <br />and Fuller's Lawn Care and Pressure Washing to be awarded only items 3 and 4, due to the disparity <br />between the unit price bid and the extended quantity for items 1 and 2. <br />The total quantities and pricing for each of the sections, as bid, are shown in the tables below. <br />Nature's Keeper, Inc. <br />Description <br />Unit Price <br />Estimated <br />Quantity <br />Estimated <br />Annual Total <br />Bahia Sod Delivered <br />$0.25 <br />2,700 SF <br />$675.00 <br />St. Augustine Floratam Delivered <br />$0.49 <br />2,700 SF <br />$1,323.00 <br />Bahia Sod Delivered and Installed <br />$0.34 <br />200,000 SF <br />$68,000.00 <br />St. Augustine Floratam Delivered and Installed <br />$0.58 <br />60,000 SF <br />$34,800.00 <br />Total <br />$104,798.00 <br />38 <br />