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C-1 Agreenreiir berrrren lr+dr'rrrt River t"arrnfy Clerk of the Ctrrtiir Cnrrrr,l`L antl rhe GFt7r4 B. Project Phases and Defiverabtes The GFGA proposes to assist the Clerk through three phases: (1) RFP Review, (11) System Selection Services, and (11I) Contract Negotiations. Although we vise deliverables to establish milestones for payment purposes, a significant portion of our activities are advisory related. Put differently, a significant amount of work effort—beyond the deliverables listed below—goes into the procurement process. These phases are described below. PHASE I RF, Review Definition of the Phase. The main objective of Phase I is to develop a project plan and review the Clerk's RFP fora new enterprise financial system. The phase begins with the development of the project plan and ends when the RFP is released to vendors. RFP Development. front 19t°eviozrs discussions, GFO,t understands that the Clerk will rake the lead in preparing and finalizing the RF', GFOA's role will include one on-site visit to !told a workshop with the steering committee and other Clerk staff during which the GFGA will propose revisions to the RFP. Once agreement is achieved, GFGA will incorporate such changes into the RFP and provide the Clerk with a revised draft of the document. The Clerk's main role during this step is to facilitate the GFGA process by scheduling and participating in meetings and helping us define and validate the detailed requirements for the new system. The Clerk is also required to identify a principal project manager who will work with GFOA to help schedule interviews, collect information, validate requirements, and review the draft and final RFP. Deliverables. The maim deliverables during Phase I include: (l) Project Management Plan (2) Final RFI PHASE 11 System Selection Services Definition of Phase. Phase II begins as RFP responses are returned and ends after completion of deliverables and when two vendors are identified for parallel negotiations. Deliverables. Eight agreed upon procedures are outlined below with the associated "deliverables" which together describe the services provided to the Clerk by the GFOA during The system selection portion of our engagement. Proposal Evaluation Plan. The GFGA will work with the steering committee to develop a step-by-step evaluation plan document to be t'ollowed by members or your