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DocuSign _nvelope ID: 0816C707-0061-4664-, : 86EC5OA4E207 STATE OF FLORIDA DEPARTMENT OF TRANSPORU"M - /gym 725.0 Ai PUBLIC TRANSPORTATION Ste"` WAOMMENT Florida Statutes, and the most outrent ver#Rtf1 Otf Departments Disbursemer t O for Employees and Managers. f. Financial Consequences. Payment shall be made only after 10c*t ilpiod approval of deliverables and costs incurred unless advance payments all by the Chief Financial Officer of the State of Florida under Chapters 215 and 2M- ,, Statutes, or the Department's Comptroller hider Section 334.044(29), Florida Statutes. If the Department determines that the perfom*re of the Agency .is unsatisfactory, the Department shall notify the Agency of the deficiencyto b porrected, WhIdt correctiob shall be made within,* 666. frame to be specified by the Department, The Agency shall, w .(30) days atdtts from the Department, provide the D Mi with a corrective action plait describing how the Agency will address all issues of contract non-performance, unacceptable performance, failure to meet the minimum per omance levels, deliverable deficiencies, of *mtract wf- cornplance. If the corrective action plan is unacceptable to the Department, the Agency will not be reimbursed. if the def clemy is subsequently resolved, the Agency may bill the Department for the amount that WpprevKw*fiatteirnbursed during fihg period. If the Agency is unable to resolve the deficiency, the funds shall be forfeited at the end of the Agreement's tern. g. Invoice Processing. An Agency receiving financial assistance from the Department should be aware of the following time frarres. inspection or verification and approval of deliverables shall take no longer than 20 days from the Departrrwnt's receipt of the invoice. The Department has 20 days ice deliver a request for payment (vouches .16 tho =l»'3epartment of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the deliverables are received. inspected or verified, and appcovedl If a payment is not available within 40 days, a separate interest penalty at a rate as established pursuant to Section 55.03(1), Florida Statutes, will be due and payable, in addition to the invoice anvunt, to the Agency. Interest penalties of less than one (1) dollar,** not be enforced unless the Agency requests payment. Invoices that have to be returned to an Agency because of Agency preparation errors will result in a delay in the payment. the invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Departmertt of Anancial Services. The duties of this individual include acting as an advocate for . Agency who May be experiencing problems in obtaining timely payment(s) from a state agency,. T -J* Viroft Ombudsman may be contacted at (850)413-5516. #L lte0a6861%„ The Agency shall maintain an accounting system or separate amounts lowmre funds and.priojeots are tracked separately. Records of costs incurred under the terms of this Agreement shall be maintained and (' .elvailablen request is**:Depa*nent at all times during the period of this Agreement and for five years after final payment is made. Copies of these records shall be furnished to the Department upon request, Records of costs incurred include the Agency's general accounting records and the Project records, together with supporting documents and records, of the Contractor and all subcontractonli performing work on the Project, and all other records of the Contractor and subcontractoreaoonsidered necessary by the De *mnt for a proper audit of costs. L Progress Reports. Upon, Mquest, the Agency agrees `to provide progress reports :Iletine Department lathe standard format used by the Department and at intervals establish6o Department. Thkbep� d will be entitled at all times to be advised, at its requ , S t�MA status of the P0*' 4 and of details thereof. j. Submission of OthoW DgoWentW The Agency shall submit to the Departmert such data, reports, records, end oaten documents relating to the Project as the Department �13�1o��ai