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DocvSign Envelope ID 0816C7D7-0061-4664-r '-86E i W" OF FLORIDA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION GRANT AGREEMEW WHIBITS EXHIBIT F Contract Payment Requirements Florida Department of Financial Services, Reference Guide for State Expenditures Cost Reimburs 1 Cwtracts _ Ic 001111OPMENT OGC V22 Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category (salary, travel. expenses, etc.). Supporting documentation shall be submitted for each amount for which reimbursement is being claimed indicating that the item has been paid. Documentation for each amount'W—vi1llrjeimbursement is being claimed must indicate that the item has been paid. Check numhe m may be provided in Ott cficopies of actual che" . Each piece of documentation should clearly reflect the dates of service. Only expenditures forcategories in the approved agreement budget may be reimbursed. These expenditures must be allowable (pursuant III* law) and directly related to the services being provided Listed below are types and examples of supporting documentation for cost reimbursement agreements (1) Salaries: A payroll register or similar documentation should be submitted. The payroll register should show gross salary charges fringe benefits, other deductions and net pay If an individual for whom reimbursement is :being claimed is paid by the hour a document reflecting the hours worked times the rate of pay will be -acceptable. (2) Fringe Benefits. Fringe Benefits should be supported by invoices showing the amount paid on behalf of the employee (e.g., insurance premiums paid) If the contract specifically states that fringe benefits will be based on a specified percentage rather than the actual cost of fringe benefitsthen the calculation for the fringe benefits amount must be shown. Exception Governmental entities are not required to pmvkle the* rNmlbers or Go*s of 1 for fTl#tSe benefits (3) Travel Reimbursement for travel must be in accordance with Sectior 112.061, Florida Statutes. which Includes submission of the claim on the approved State travel voucher or electronic nWns (4) Other direct costs Reimbursement will be made based on paid invoices/receipts If nonexpendabie property is purchased using State funds the contract should include a provision for the transfer of the property to the State when services are terminated. Documentation must be provided to show compliance with Department of Management Services Rule 60A-1.017 Florida Administrative Code regarding the requirements for contracts which include services and that provide for the contractor to purchase tangible personal property as defined in Section 273.02. Flonda Statutes, for subsequent transfer to the State (5) In-house charges: Charges which may be of an internal nature (e.g., postage, copies, etc.) may be reimbursed on a usage log which shows ft units times the rate being charged. I% rates must be reasonable. (6) Indirect costs: If the contract specifies that iEct costs will be plaid based on a specified rate, delft the calculation should be shown. Contracts between state agencies. andfor contracts between unWmities may submit alternative documentation to substantiate the reimbursement request that may be in the fan 'itlf FLAIR reports or other detailed reports The Florida Department of Financial Services, online Reference Guide kr $111ft. I.bpenditures itallrt be found at this web address https //www.myfloridacfo.com/Division/AA/Manuals/documents/Refeqgo%ideforStateExpenditures.pdf.