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5. Additional Obligations of Recipient.
<br />5.1 Records. The Recipient shall maintain adequate internal controls in order to safeguard the Grant. In
<br />addition, the Recipient shall maintain adequate records fully to document the use of the Grant funds for
<br />at least three (3) years after the expiration of the Grant Period. The County shall have access to all
<br />books, records, and documents as required in this Section for the purpose of inspection or audit during
<br />normal business hours at the County's expense, upon five (5) days prior written notice.
<br />5.1.1 Cooperation. The Recipient, its directors, managers, employees, and volunteers shall
<br />cooperate with any requests for information relating to this Contract and the services and programs
<br />provided under this Contract by the County or the Clerk of Courts and Comptroller. Cooperation shall
<br />include, but is not limited to, providing records, bank statements, attendance rosters, answering
<br />questions, and participating in interviews by County or Clerk of Courts and Comptroller staff. The
<br />Recipient, its directors, managers, employees, and volunteers shall respond to requests for
<br />information within 5 business days, unless the County or Clerk of Courts and Comptroller agree to
<br />an alternative response time.
<br />5.2 Compliance with Laws. The Recipient shall comply at all times with all applicable federal, state,
<br />and local laws, rules, and regulations.
<br />5.3 Quarterly Performance Reports. The Recipient shall submit quarterly, cumulative, Performance
<br />Reports to the Human Services Department of the County within fifteen (15) business days following.-
<br />December
<br />ollowing:December 31, March 31, June 30, and September 30. These reports should include but not limited
<br />to the number of unduplicated children served during the quarter, and the progress the agency has
<br />made toward meeting their goals and objectives as they stated in their RFP response.
<br />5.3.1 Attendance Tracking. Funded programs are required to submit quarterly attendance reports to
<br />the County. These reports will detail participant numbers and demographic information, facilitating
<br />an accurate evaluation of program reach and impact.
<br />5.4 Site Visits. In support of effective coaching, feedback, and assistance to agencies, site visits will be
<br />jointly conducted by CSAC staff and, when available, a committee -appointed representative from the
<br />Children's Services Advisory Committee. These visits will provide valuable insights into program
<br />implementation, alignment with stated objectives, and potential areas for improvement. This
<br />comprehensive assessment approach ensures the optimal development of the funded programs.
<br />5.5 Audit Requirements. If Recipient receives $100,000 or more in the aggregate from all Indian River
<br />County government funding sources, the Recipient is required to have an audit completed by an
<br />independent certified public accountant at the end of the Recipient's fiscal year. Within 180 days of the
<br />end of the Recipient's fiscal year, the Recipient shall submit the audit to the Indian River County Office of
<br />Management and Budget. The fiscal year will be as reported on the application for funding, and the
<br />Recipient agrees to notify the County prior to any change in the fiscal period of Recipient. The Recipient
<br />acknowledges that the County may deny funding to any Recipient if an audit required by this Contract for
<br />a prior fiscal year is past due and has not been submitted by May 1.
<br />5.5.1 The Recipient further acknowledges that, promptly upon receipt of a qualified opinion from their
<br />independent auditor, such qualified opinion shall immediately be provided to the Indian River County
<br />Office of Management and Budget. The qualified opinion shall thereupon be reported to the
<br />Children's Services Advisory Committee and, after consultation with the Indian River County Office
<br />of Management and Budget and the Clerk's Auditor, funding under this Contract may cease
<br />immediately. The foregoing termination right is in addition to any other right of the County to terminate
<br />this Contract.
<br />5.5.2 The Indian River County Office of Management and Budget reserves the right at any time to
<br />send a letter to the Recipient requesting clarification if there are any questions regarding a part of the
<br />financial statements, audit comments, or notes.
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