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EXERCISE <br />Credit Card Statement & payment to credit card company for that statement <br />8. Has proof of purchase methodology been included? Please see Form 5 of Reporting Forms or <br />Purchasing Basics Attachment if further clarity is needed. <br />Sole Source <br />State Contract (page showing contract #, price list) <br />Competitive bid results (e.g., Quote, bid tabulation page) <br />1. Has documentation been provided on the purpose/objectives of the exercise? <br />Situation Manual or Exercise Plan <br />After -action report <br />Sign -in sheets or roster <br />2. If exercise has been conducted are the following included: <br />After -action report <br />Sign -in sheets <br />Agenda <br />Rosters <br />3. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, <br />department, # of hours spent at exercise, hourly rate and total paid to each attendee? <br />Have documentation from entity's financial system been provided to prove attendees were <br />paid? <br />For backfill, has a clear delineation/cross reference been provided showing who was <br />backfilling who? <br />❑ 4. Have the names on the sign -in sheets been cross-referenced with the names of the individuals for <br />whom exercise reimbursement costs are being sought? <br />❑ 5. Have any expenditures occurred on supplies (e.g., copying paper, gloves, tape, etc) in support of the <br />exercise? If so, receipts and proof of payment shall be included. <br />Canceled check, bank statement or transaction history (Showing the transaction was <br />processed by the bank) <br />Electronic Funds Transfer (EFT) Confirmation <br />Credit Card Statement & payment to credit card company for that statement <br />6. Have any expenditures occurred on rental of space/locations for exercises planning and conduct, <br />exercise signs, badges, etc.? If so, receipts and proof of payment shall be included. <br />Canceled check, bank statement or transaction history (Showing the transaction was <br />processed by the bank) <br />Electronic Funds Transfer (EFT) Confirmation <br />Credit Card Statement & payment to credit card company for that statement <br />❑ 7. Has proof of purchase methodology been included? Please see Form 5 of Reporting Forms or <br />Purchasing Basics Attachment if further clarity is needed. <br />Sole Source <br />State Contract (page showing contract #, price list) <br />Competitive bid results (e.g., Quote, bid tabulation page) <br />EQUIPMENT <br />❑ 1. Has the zero dollar invoice and signed from the consultant/contractor been include? <br />❑ 2. Has an AEL # been identified for each purchase? <br />71 <br />116 <br />