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ADMINISTRATIVE POLICY NATURAL RESOURCES NUMBER EFFECTIVE DATE REVISION DATE SUBJECT PAGE 3 PRIVATE USE OF COUNTY PROPERTY FOR NON -EMERGENCY COASTAL CONSTRUCTION ACCESS Requests to utilize County Property for private coastal construction project access shall be submitted directly to the Natural Resources Department, Coastal Division for facilitation through the approval process. The request shall be submitted on the "Application for Use of County Property by Private Entity for Coastal Construction Project Access" form. Complete applications shall include additional materials as specified in the "PRIVATE USE OF COUNTY PROPERTY FOR COASTAL CONSTRUCTION ACCESS APPLICATION CHECKLIST". These forms can be found in Appendix A of this policy. Please submit applications directly to Coastal@IndianRiver.gov. Incomplete submittals will not be considered. Upon receipt of the application form, the Coastal Division shall review and confirm the submitted application is complete, and if complete, shall schedule a site visit with the property owner and contractor to discuss the project and complete a dune inspection. After the site visit, the Coastal Division shall submit the application materials and inspection report for review by the applicable County departments which typically consist of Parks, Recreation, and Conservation Department, Risk Management Division, Public Works Department, and Emergency Services Department. The Coastal Division shall schedule the presentation of the application to the BOCC and notify the contractor and property owner of the meeting date. The Coastal Division shall present the application(s) on behalf of the Applicant(s). It is recommended that both the contractor and property owner(s) be present at the meeting to answer any additional questions which may arise. The Board will then either approve or deny the application and subsequent closure of the County Property being utilized for the project access. Upon approval of the request, the Natural Resources Department shall facilitate the execution of a "License Agreement" for use of the County Property with the property owner's contractor. A sample "License Agreement" can be found in Appendix B. Prior to construction, the County shall issue public notification regarding the closure period. The contractor for the Applicant shall be responsible for setting up a variable message board (VMB) in proximityto the County Property being utilized for construction identifyingthe times and dates of the closures. The location of the VMB shall be subject to the approval of the County or local authority owningthe roadway. The contractor shall also post the construction permit in a job box at the County Property. Upon the completion of construction and County Property restoration, the Applicant shall schedule a post -construction field review meeting with the Coastal Division to inspect the site and confirm restoration was performed in accordance with the License Agreement. In the event of an unforeseen emergency event, the County reserves the right to renegotiate the license agreement and closure periods.