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ATTACHMENT L <br />REIMBURSEMENT CHECKLIST <br />PLANNING <br />❑ 1. Does the amount billed by consultant add up correctly? <br />❑ 2. Has all appropriate documentation to denote hours worked been properly signed? <br />❑ 3. Have copies of all planning materials and work product (e.g. meeting documents, copies of plans) <br />been included? (Note - If a meeting was held by Sub -Recipient or contractor/consultant of Sub - <br />Recipient, an agenda and signup sheet with meeting date <br />❑ 4. Has the zero dollar invoice and signed from the consultant/contractor been included? <br />❑ 5. Has proof of payment been included? <br />Canceled check, bank statement or transaction history (Showing the transaction was <br />processed by the bank) <br />Electronic Funds Transfer (EFT) Confirmation <br />Credit Card Statement & payment to credit card company for that statement <br />❑ 6. Has Attachment G (found within Agreement with FDEM) been completed for this <br />contractor/consultant and included in the reimbursement package? <br />❑ 7. Has proof of purchase methodology been included? Please see Form 5 of Reporting Forms or <br />Purchasing Basics Attachment if further clarity is needed. <br />Sole Source <br />State Contract (page showing contract #, price list) <br />Competitive bid results (e.g., Quote, bid tabulation page) <br />Consultants/Contractors (Note: this applies to contractors also billed under Organization) <br />TRAINING <br />1. Is the course DHS approved? <br />2. Is there a course or catalog number? <br />3. If not, has FDEM approved the non -DHS training? <br />4. Have Sign -In Sheets, Rosters and Agenda been provided? <br />5. If billing for overtime and/or backfill, has documentation been provided that lists attendee names, <br />department, # of hours spent at training, hourly rate and total amount paid to each attendee? <br />Have documentation from entity's financial system been provided as proof attendees were <br />paid? <br />For backfill, has a clear delineation/cross reference been provided showing who was <br />backfilling who? <br />6. Have the names on the sign -in sheets been cross-referenced with the names of the individuals for <br />whom training reimbursement costs are being sought? <br />7. Have any expenditures occurred in support of the training such as printing costs, costs related to <br />administering the training, planning, scheduling, facilities, materials and supplies, reproduction of <br />materials, and equipment? If so, receipts and proof of payment shall be submitted. <br />Canceled check, bank statement or transaction history (Showing the transaction was <br />processed by the bank) <br />Electronic Funds Transfer (EFT) Confirmation <br />70 <br />