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Last modified
1/30/2025 11:21:24 AM
Creation date
1/30/2025 11:18:34 AM
Metadata
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Template:
Official Documents
Official Document Type
Grant
Approved Date
01/14/2025
Control Number
2025-001
Agenda Item Number
9.I.
Entity Name
State of Florida, Division of Emergency Management Agency (FEMA)
Subject
Federally Funded Subaward and Grant Agreement No. Z4612 for Hurricane Milton DR4834
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(14) AUDITS <br />a. The Subrecipient shall comply with the audit requirements contained in 2 CFR Part 200, Subpart F. <br />b. As required by 2 CFR § 200.337(a), "The Federal awarding agency, Inspectors General, the Comptroller <br />General of the United States, and the [Agency], or any of their authorized representatives, shall enjoy the right of <br />access to any documents, papers, or other records of the [Subrecipient] which are pertinent to the Federal award, in <br />order to make audits, examinations, excerpts, and transcripts. The right also includes timely and reasonable access <br />to the [Subrecipient's] personnel for the purpose of interview and discussion related to such documents." The right <br />of access is not limited to the required retention period but lasts as long as the records are retained (2 CFR § <br />200.337(c)). <br />c. As required by 2 CFR § 200.332(a)(5), the Agency, the Chief Inspector General of the State of Florida, <br />the Florida Auditor General, or any of their authorized representatives, shall enjoy the right of access to any <br />documents, financial statements, papers, or other records of the Subrecipient which are pertinent to this Agreement, <br />in order to make audits, examinations, excerpts, and transcripts. The right of access also includes timely and <br />reasonable access to the Subrecipient's personnel for the purpose of interview and discussion related to such <br />documents. <br />d. Each public assistance subrecipient must submit a certification in FloridaPA.org to inform FDEM whether <br />their entity is subject to a Federal Single Audit. This is part of the Recovery Bureau's overall monitoring program. <br />e. The subrecipient agrees to submit the Federal Single Audit report to the Agency in FloridaPA.org no later <br />than 30 calendar days after receipt of the auditor's report. <br />f. Per (2 CFR §200.512(d), the subrecipient's auditor must electronically submit the single audit report to <br />the Federal Audit Clearinghouse (FAC) at fac.gov. <br />(15) REPORTS <br />a. Consistent with 2 CFR § 200.329, the Subrecipient shall provide the Agency with quarterly reports and <br />any applicable financial reporting, including reports required by the Federal Funding Accountability and Transparency <br />Act (FFATA). These reports shall include the current status and progress by the Subrecipient and, as applicable, all <br />subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this <br />Agreement, in addition to any other information requested by the Agency. <br />�. <br />Reporting Time Period <br />Subrecipient Report Submittal <br />Deadline <br />Quarter 1 (Q1) <br />October 1 — December 31 <br />January 15 <br />Quarter 2 (Q2) <br />January 1 — March 31 <br />April 15 <br />Quarter 3 (Q3) <br />April 1 — June 30 <br />July 15 <br />Quarter 4 (Q4) <br />July 1 — September 30 <br />October 15 <br />b. The Subrecipient agrees to submit quarterly reports to the Agency no later than fifteen (15) days after <br />the end of each quarter of the program year and to submit quarterly reports each quarter until one quarter past the <br />6 <br />
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