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116 <br />INFORMATIONAL <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: November 1, 2024 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: John A. Titkanich, Jr., County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />FROM: Jennifer Hyde, Purchasing Manager <br />SUBJECT: Purchase Order Authorization <br />BACKGROUND: <br />Under the current thresholds established in Section 105.01 of the Indian River County <br />Code, the County Administrator is authorized to approve purchases not associated with <br />a bid or contract, up to $75,000. <br />Nearly all of the fleet vehicles purchased by the County are through cooperative <br />contracts from other agencies such as the Florida Sheriffs Association, State of Florida <br />Department of Management Services, City of Tallahassee, and Duval County, as well as <br />some national cooperatives, such as Sourcewell. <br />With the beginning of the new fiscal year, several departments have available funds for <br />needed vehicles, but the larger contract dealers do not have current availability, or even <br />an estimate on when they may have suitable inventory. <br />The Natural Resources Department requested quotes from several contract dealers for <br />one full sized truck and two mid-sized SUVs. The minimum estimated wait for a vehicle <br />was 3-6 months, and a few vendors declined to quote, since they could not provide a <br />definitive timeline. The Department contacted local dealer Mullinax Ford regarding <br />their inventory, and found three vehicles capable of meeting their needs. The cost of the <br />full sized truck was cheaper than one of the contract quotes, and the SUVs are <br />equivalent in price to the currently unavailable contract SUVs. <br />The individual cost of each of the three vehicles immediately available through Mullinax <br />was within the County Administrator's authority, however, in the interest of <br />transparency, staff would like to present the total purchase to the Board for its <br />information. <br />FUNDING: <br />Funds were expended as indicated in the following tables. <br />1 <br />