12/17/2024 - Laserfiche WebLink

Home Browse Search

INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: December 12, 2024 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: John A. Titkanich, Jr., County Administrator Kristin Daniels, Director, Office of Management and Budget Jennifer Hyde, Purchasing Manager FROM: Shelby Ball, Purchasing Specialist SUBJECT: Approval of Final Rankings and Authorization to Negotiate for RFP 2025009 for Fairgrounds Marquee Sign Replacement BACKGROUND: On behalf of the Parks, Recreation and Conservation Department, a Request for Proposals ("RFP") was issued seeking qualified firms to design, fabricate, permit, and install a new digital marquee sign at the Fairgrounds, located at 7955 58th Avenue. This sign will advertise current and future events to take place at the Fairgrounds. DISCUSSION: A selection committee comprised of Beth Powell, Parks, Recreation and Conservation Director, Scott Knauer, Fairgrounds Facility Foreman, Elain Carow, Marketing & Event Coordinator, Gustavo Vergara, Parks, Recreation and Conservation Assistant Director, independently reviewed and scored the received proposals. The committee then met to compile an initial ranking of firms. After discussions and consultation with IT to ensure the proposals were in compliance with technology and security policies, the committee determined no interviews were necessary and declared the ranking final. During discussions, the Committee requested authorization to negotiate with the top ranked firm, Art -Kraft Sign Company, Inc., to establish different sign base options within the proposed budget. Staff is prepared to begin negotiations with Art -Kraft Sign Company, Inc., and bring the final agreement to the Board at a future meeting. Top Ranked Firms and designs are as follows: 1. Art -Kraft Sign Company, Inc. 2. 12 Visual 3. MEGA LED Technology (Design 2) 4. MEGA LED Technology (Design 1) 5. Zapata (Design 4) 119