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INDIAN RIVER COUNTY, FLORIDA <br />MEMORANDUM <br />TO: Board of County Commissioners <br />THROUGH: John A. Titkanich, Jr., County Administrator <br />David Johnson, Director of Emergency Services <br />FROM: David Kiernan, Deputy Fire Chief, Department of Emergency Services <br />DATE: November 25, 2024 <br />SUBJECT: Approval for Advance Purchase of Fire Rescue Apparatus <br />It is respectfully requested that the information contained herein be given formal <br />consideration by the Emergency Services District Board of Commissioners at the next <br />regular scheduled meeting. <br />DESCRIPTIONS AND CONDITIONS: <br />Indian River County Fire Rescue budgeted for the purchase of one (1) replacement Aerial Platform <br />Fire Suppression Apparatus (Ladder 14) in Year 5 (Fiscal Year 2027/2028) of the approved Fiscal <br />Year 2023/2024 Capital Improvement Element (CIE). All emergency vehicle manufacturers are <br />experiencing extensive delays in manufacturing due to continued shortages in materials and <br />experiencing rising costs due to new EPA mandates. The current build time is estimated at a <br />minimum of 35-37 months for Fire Suppression Apparatus (with other possible unforeseen delays), <br />any orders placed today would put the delivery into Fiscal Year 2027/2028. The cost of the apparatus <br />has also steadily risen by 3% annually. <br />The total cost of the Fire Rescue Suppression Apparatus programmed into the CIE for Fiscal Year <br />2027/2028 is $2,000,000. Although the funds would not be expended until delivery, Staff is <br />requesting the Board's approval to allow a Purchase Order to be issued prior to Fiscal Year <br />2027/2028 to be able to pre -order the Fire Rescue Apparatus and secure Sourcewell Contract #113- <br />SUT pricing of $2,068,670, which is $68,670 above the original budgeted amount. Historically, <br />Sutphen has two price increases annually ranging between 3%-6% total, one on January 1 sc of each <br />year and other mid -year. Therefore, by pre -purchasing the apparatus, the County will save a <br />minimum of 9%, or $186,180, of the total cost. <br />FUNDING: <br />Funding for Ladder 14 replacement, in the amount of $2,068,670, will be budgeted and available <br />in the Emergency Services District/Fire Services/Automotive account, number 11412022-066420. <br />Account Name <br />I Account Number <br />Amount <br />Emergency Services District/Fire Services/Automotive <br />1 11412022-066420 <br />$2,068,670 <br />RECOMMENDATION: <br />Staff recommends the Board authorize the Purchasing Division to issue a Purchase Order in the <br />amount of $2,068,670. <br />ATTACHMENT: <br />Sutphen Quote <br />Justification for Replacement Memo <br />23 <br />