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DISCUSSION:
<br />The invitation to bid listed a requirement for a minimum of five years of experience in
<br />related work. The low bidder, Cacique Utilities, LLC (Cacique) has been in operation for
<br />three years. During the review of bids, Bowman completed qualification and reference
<br />checks for Cacique, with positive responses. In order to assess the contractor's capabilities,
<br />a discussion was held among the Department, Contractor, and Purchasing Division, with
<br />the recording of that meeting available in the Purchasing Division.
<br />During the discussion, staff was satisfied the contractor's primary project team has
<br />extensive utility experience in central Florida, and as a unit while working at other
<br />contractors, and currently has sufficient resources to complete the project. Therefore, staff
<br />recommends the Board waive the technicality for the firm to be in business for five years.
<br />Staff proposes an additional 20%, or $271,86o.00, reserve, to cover potential scope
<br />variability (contingency for unforeseen circumstances) or owner directed change (value
<br />engineering or design improvements) be approved by the Board for work/expenses, which
<br />may become necessary to complete the project. The reserve will be retained by IRCDUS for
<br />the sole purpose of covering such costs over and above the vendor's contracted bid price.
<br />With the reserve, the total budget for the 24" FM Replacement project is $1,631,i6o.00.
<br />The agreement requires final completion of the replacement within 15o days of notice to
<br />proceed, which will be issued after the contract documents and public construction bond
<br />have been executed.
<br />FUNDING•
<br />The project
<br />FUNDING:
<br />anticipated in the Water & Sewer Capital Improvement Element of the
<br />Comprehensive Plan, with funds for the work to come from the Utilities Operating Fund,
<br />Utilities Work In Progress, North WWTF 24" FM Replacement account, 471-16g000-
<br />23503.Operating funds are derived from water and sewer sales.
<br />RECOMMENDATION:
<br />Staff recommends the Board waive the technicality of five years of required firm experience
<br />and award bid 2025013 to Cacique Utilities, LLC, approve the sample agreement, and
<br />authorize the Chairman to execute it, after review and approval by the County Attorney as
<br />to form and legal sufficiency, and review and approval of the required public construction
<br />bond and insurance, and after the contractor has become actively registered with the
<br />Building Division. So long as there are no increases to the dollar amount under the
<br />agreement, upon adequate completion of the work set forth in the agreement, staff is
<br />directed to make final payment and release any retainage to Cacique Utilities, LLC, after
<br />review and approval by the Purchasing Manager and the County Attorney's Office.
<br />ATTACHMENT:
<br />Sample Agreement
<br />9
<br />Utilities/ Work in Progress/North WWTF
<br />471-169000-23503
<br />$1,631,160.00
<br />24" FM Replacement
<br />RECOMMENDATION:
<br />Staff recommends the Board waive the technicality of five years of required firm experience
<br />and award bid 2025013 to Cacique Utilities, LLC, approve the sample agreement, and
<br />authorize the Chairman to execute it, after review and approval by the County Attorney as
<br />to form and legal sufficiency, and review and approval of the required public construction
<br />bond and insurance, and after the contractor has become actively registered with the
<br />Building Division. So long as there are no increases to the dollar amount under the
<br />agreement, upon adequate completion of the work set forth in the agreement, staff is
<br />directed to make final payment and release any retainage to Cacique Utilities, LLC, after
<br />review and approval by the Purchasing Manager and the County Attorney's Office.
<br />ATTACHMENT:
<br />Sample Agreement
<br />9
<br />
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