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INDIAN RIVER COUNTY, FLORIDA <br />AGENDA ITEM <br />Parks, Recreation & Conservation Department <br />Aquatics Division <br />Date: January 16, 2025 <br />To: The Honorable Board of County Commissioners <br />Thru: John A. Titkanich, Jr., County Administrator <br />Michael C. Zito, Deputy County Administrator <br />Beth Powell, Parks, Recreation & Conservation Director <br />From: Gustavo Vergara, Assistant Director of Operations and Programs <br />Subject: Request Waiver of Bid Requirement and issue Purchase Order to Perfect <br />Settings, Inc. for Gifford Aquatic Center Water Slide <br />BACKGROUND: <br />The slide at the Gifford Aquatic Center was installed in 2008. On March 22, 2024, an inspection of <br />the slide revealed that it was no longer safe for public use. The slide was removed on September 20, <br />2024, and RFP # 2024054 was publicly advertised to replace the slide. Only one response was <br />received with a proposed price of over $1.6M and exceeded the budget allocated for this project <br />($400,000). The proposed project would have also required major renovations to accommodate for <br />its size and required water volume. With the proposal having a budget beyond the allocated funding <br />and the expected costs of the other required renovations the proposal was rejected by the Board on <br />September 10, 2024. <br />DESCRIPTION AND CONDITIONS: <br />With the original RFP being rejected, staff reached out to multiple waterslide vendors to obtain <br />quotes for a product that would fit the allocated budget and existing infrastructure. Three quotes were <br />received from Summit USA, Perfect Settings, Inc., and WillyGoat, LLC. The lowest quote received <br />from WillyGoat LLC did not conform with the design, accessibility, and functionality that staff and <br />the community were looking for. The second lowest and responsive quote was received from Perfect <br />Settings, Inc. (Quote 3782) dated January 16, 2025 in the amount of $197,600. This quote includes <br />the design, accessibility and functionality that was desired by staff and the community. Staff reached <br />out to municipal references that have also installed slides from Perfect Settings and the feedback was <br />positive. The closest municipal slide that was installed by Perfect Settings is at the Palm Bay Aquatic <br />Center in the City of Palm Bay. An additional 10% contingency, in the amount of $19,760, bringing <br />the authorized total up to $217,360, is also requested to be authorized for any unforeseen adjustments <br />needed to meet criteria for obtaining permitting and completion of the project. <br />190 <br />