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2025-074
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2025-074
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Last modified
5/1/2025 2:54:10 PM
Creation date
5/1/2025 2:50:43 PM
Metadata
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Template:
Official Documents
Official Document Type
Grant
Approved Date
04/08/2025
Control Number
2025-074
Agenda Item Number
9.E.
Entity Name
Emergency Services District
Subject
Funding Agreement and Grant Application for Next Generation 911 Core Services for PAPs
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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />RYAN L. BUTLER, CLERK <br />F. Funds provided to a Rural Recipient via rural payment shall only be used for <br />expenditures directly related to Recipient's PSAP Upgrade contract as specified in <br />the Agreement. <br />G. The Recipient shall provide additional reports and information identified in <br />Attachment I, Request for Payment to Rural Community or Rural Area of <br />Opportunity, as requested by the Department's Grant Manager. <br />(12) RECORDS <br />A. Pursuant to section 20.055(5), F.S., the Recipient and its subcontractors (if any) <br />understand and shall comply with their duty to cooperate with the Department's <br />Inspector General in any investigation, audit, inspection, review, or hearing. <br />B. As required by section 215.97, F.S., and Florida Administrative Code Rule 691-5.006, <br />the Department, the Chief Inspector General for the State of Florida, the Florida <br />Auditor General, or any of their authorized representatives, shall enjoy the right of <br />access to any documents, financial statements, papers, or other records of the <br />Recipient which are pertinent to this Agreement, in order to make audits, <br />examinations, excerpts, and transcripts. The right of access also includes timely and <br />reasonable access to the Recipient's personnel for the purpose of interview and <br />discussion related to such documents. <br />C. The Recipient shall maintain any books, records, or documents for the Recipient and <br />for all subcontractors to be paid from funds provided under this Agreement, in <br />accordance with generally accepted accounting procedures and practices which <br />sufficiently and properly reflect all expenditures of funds provided by the Department <br />under this Agreement, in a form sufficient to determine compliance with the <br />requirements and objectives of this Agreement, and all other applicable laws and <br />regulations. <br />D. The Recipient will retain sufficient records demonstrating its compliance with the <br />terms of this Agreement for the longer of, a period of at least five (5) years from the <br />date the audit report is issued, or the period required by the General Records <br />Schedules maintained by the Florida Department of State, available at: <br />https://dos.mAorida.com/library-archives/records-management/general-records- <br />schedules/. The Recipient shall allow the Department, or its designee, DFS, or <br />Auditor General access to such reports upon request and shall ensure that audit <br />working papers are made available upon request by the Department or its designee, <br />Chief Financial Officer, or Auditor General, for a period of three (3) years from the <br />date the audit report is issued unless extended in writing by the Department. <br />E. In accordance with section 216.1366, F.S., the Department is authorized to inspect <br />the: (a) financial records, papers, and documents of the Recipient that are directly <br />related to the performance of this Agreement or the expenditure of state funds; and <br />(b) programmatic records, papers, and documents of the Recipient which the <br />Department determines are necessary to monitor the performance of the Contract <br />or to ensure that the terms of this Agreement are being met. The Recipient shall <br />provide such records, papers, and documents requested by the Department within <br />10 Business Days after the request is made. <br />DMS -P1-24-07-17 Page of 18 <br />
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