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Indian River County, Florida <br />*•�OxioAs MEMORANDUM <br />File ID: 25-0374 Type: Consent Staff Report <br />TO: The Honorable Board of County Commissioners <br />THROUGH: John A. Titkanich, Jr., County Administrator <br />Michael C. Zito, Deputy County Administrator <br />Beth Powell, Parks, Recreation & Conservation Director <br />FROM: Gustavo Vergara, Asst. Director - Parks, Recreation & Conservation <br />DATE: March 13, 2025 <br />SUBJECT: Southeastern Fastpitch Inc. License Agreement - April 8, 2025 <br />Indian River County <br />Administration Complex <br />1801 27th Street <br />Vero Beach, Florida 32960 <br />indianriver.gov <br />Meeting Date: 4/8/2025 <br />BACKGROUND <br />Southeastern Fastpitch Inc. is a for profit corporation in Florida that provides affordable, competitive, and <br />accessible travel softball tournaments to all levels of players in the Southeast. Russell Pierce, the president and <br />CEO, reached out to staff about the feasibility of hosting another season of girls competitive fast pitch softball <br />tournaments in Indian River County. Due to availability of the fields, Mr. Pierce agreed that the tournaments <br />would be held at Commissioner Fran B Adams Park. Mr. Pierce coordinated directly with the Parks, Recreation <br />and Conservation Department to receive a quote for the upcoming 2025 softball tournament series. <br />ANALYSIS <br />County staff have met and discussed the 2025 tournament schedule and can accommodate the requested dates <br />and services requested shown in the attached draft License Agreement and Fee Schedule. This License <br />Agreement proposes a "bulk rental" discount reducing the total amount of field rental costs by 25%. All other <br />services including lights, field prep, fencing, and staff are at the regular rate. The ball field cost of each <br />tournament weekend with the 25% bulk discount would be $1,050.00 for two days as shown in the attached Fee <br />Schedule. Total weekend fees vary as shown. The License Agreement outlines the terms and conditions of the <br />use of the fields and allows for concession sales onsite at no additional charge provided a Special Event Permit <br />has been obtained. <br />The tournament schedule requested is as follows: <br />July 19-20, 2025 <br />September 20-21, 2025 <br />October 11-12, 2025 <br />November 8 - 9, 2025 <br />December 13-14,2025 <br />BUDGETARY IMPACT <br />Indian River County, Florida Page 1 of 2 Printed on 4/2/2025 <br />pawe e0l L.eyistar- <br />