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04/08/2025
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04/08/2025
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Last modified
5/22/2025 1:48:05 PM
Creation date
5/22/2025 12:37:03 PM
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
04/08/2025
Meeting Body
Board of County Commissioners
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A. PARK, PREMISES & EVENT SCHEDULE: <br />1. This Indian River County Parks, Recreation & Conservation License Agreement ("License <br />Agreement") applies to the use of the Commissioner Fran B Adams (North County) Park <br />Ballfields (`Ballfields"). The areas, personnel and facilities of the Ballfields which Applicant may <br />apply for a permit, license, or use hereunder are more particularly described as the "Premises" <br />shown in Exhibit A which Applicant acknowledges to be sufficient, as is, for its intended purpose <br />and/or use contemplated hereunder. <br />2. Applicant may use and have access to the Premises for a period, commencing on the dates outlined <br />in Exhibit B at 6:00 am on the first day of each tournament, and ending at 11:59 pm on the Sunday <br />day of each tournament weekend ("License Duration"), which License Duration shall include set- <br />up, removal and clean-up of Applicant's property. Where the Applicant requires usage after the <br />stipulated time, Applicant is required to pay additional charges including, but not limited to Parks <br />Staff hourly rates and any overage fees as set forth in the Parks Fee Schedule attached as Exhibit <br />B ("Fee Schedule"). <br />B. AUTHORIZED USE, TERMS & CONDITIONS: <br />1. The Premises are to be used by Applicant for the 2025 Southeastern Fastpitch Softball Tournament <br />Season (the "Events"). <br />(a) The Events may include the following activities: <br />Girls' softball tournaments and concession sales as permitted through a Special Event Permit <br />(per weekend) <br />(b) Hours covered under the License Agreement/License Duration are from 6:00am to 11:59pm. <br />Tournament play must be finished no later than 11:00pm each day. All property owned by <br />the Applicant or his subcontractors must be removed from the property no later than 11:59pm <br />otherwise additional fees may be assessed. <br />(c) The Events shall be used for no other purpose whatsoever, unless prior written approval is <br />requested in writing by Applicant and given by the County which approval shall be subject <br />to availability but not be unreasonably withheld, conditioned, or delayed so long as such <br />request is submitted at least 15 days prior to the beginning of each tournament for the entirety <br />of the License Duration. Such change may result in a modification of the insurance <br />requirements set forth in B.15. <br />2. Applicant agrees to pay to the County as rent, costs, expenses and taxes for the use of the Premises <br />the following sums: <br />(a) Rental fee for the sum of all events will be $22,050.00, plus any additional charges imposed <br />at the request of the Applicant to be reconciled at the end of License Duration, based on the <br />calculations on the attached Fee Schedule. An Event Deposit of $1,000 ("Event Deposit"), <br />will be or has been collected from the Applicant in order to secure the Ballfields for the <br />Events. The balance of the rental fee for each tournament and any remaining payments, <br />including any expenses, charges or other fees described in this License Agreement shall be <br />due fourteen (14) days prior to the scheduled date of each tournament weekend. Any <br />Indian River County Parks, Recreation & Conservation License Agreement Southeastern Fastpitch Inc. <br />Page 2 of 11 <br />Initials 200 <br />
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