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04/08/2025
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04/08/2025
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5/22/2025 1:48:05 PM
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
04/08/2025
Meeting Body
Board of County Commissioners
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subcomponents listed in the deliverable list for a single task, where such subcomponent(s) are delivered to <br />the Department at one hundred percent (100%) completion. A "full deliverable" is defined as a deliverable <br />comprising all subcomponents listed in the deliverable list for a single task, all delivered to the Department <br />at one hundred percent (100%) completion. An "incomplete deliverable" is defined as a deliverable for <br />which one hundred percent (100%) completion has not been achieved for any of the subcomponents listed <br />in the deliverable list for a single task. A task is considered one hundred percent (100%) complete upon the <br />Department's receipt and approval of all deliverable(s) listed within the task and the Department's approval <br />provided by the Deliverable Acceptance Letter. All deliverables must be received by the Task Due Date <br />and accepted by the Department on or before the Agreement's Date of Expiration, or the Consequences for <br />Non -Performance set forth herein shall apply. <br />CONSEQUENCES FOR NON-PERFORMANCE: For each task deliverable not received and accepted <br />by the Department at one hundred percent (100%) completion on or before the Agreement's Date of <br />Expiration, the Department will reduce the relevant Task Funding Amount(s) paid to Grantee in proportion <br />to the percentage of the deliverable(s) not fully completed. For each task deliverable not received by the <br />Department by the specified Task Due Date listed in the Agreement's most recent Project Timeline, the <br />Department will reduce the relevant Task Funding Amount(s) by 5% per calendar day, which will be <br />imposed until the Department has received the task deliverable. The Consequence for Non - <br />Performance will be applied to and included in the relevant task deliverables payment request. <br />PAYMENT REQUEST SCHEDULE: Following the Grantee's full or partial completion of a task's <br />deliverable(s) and acceptance by the Department's Grant Manager, the Grantee may submit a payment <br />request for cost reimbursement using the Exhibit C, Payment Request Summary Form. All payment <br />requests must be accompanied by the Deliverable Acceptance Letter; the Exhibit A, Progress Report <br />Form, detailing all progress made in the invoice period; and supporting fiscal documentation including <br />match, if applicable. Interim payments will not be accepted. Payment requests will not be accepted until <br />all required Exhibit A, Progress Report Forms, have been submitted to the Department's Grant Manager <br />for all reporting periods dating back to the Agreement Execution Date. For the reporting period beginning <br />on the Agreement Begin Date and ending on the Agreement Execution Date, submittal of a single Exhibit <br />A, Progress Report Form, covering only this reporting period will be acceptable. Upon the Department's <br />receipt of the aforementioned documents and supporting fiscal documentation, the Department's Grant <br />Manager will have ten (10) working days to review and approve or deny the payment request. <br />PROJECT TIMELINE AND BUDGET DETAIL: The tasks must be completed by, and all <br />deliverables received by, the corresponding task due date listed in the table below. Cost -reimbursable <br />grant funding must not exceed the budget amounts indicated below. Requests for any change(s) must be <br />submitted prior to the current task due date listed in the Project Timeline. Requests are to be sent <br />via email to the Department's Grant Manager, with the details of the request and the reason for the <br />request made clear. <br />Task <br />No. <br />Task Title <br />Budget <br />Category <br />DEP <br />Amount <br />Match <br />Amount <br />Total <br />Amount <br />Task Start <br />Date <br />Task Due <br />Date <br />1 <br />Construction <br />Contractual <br />$100,000 <br />$100,000 <br />$200,000 <br />7/1/2022 <br />3/30/2027 <br />Services <br />Total: <br />$100,000 <br />$100,000 <br />$200,000 <br />DEP Agreement No.: 22SRP09 <br />Page 2 of 2 <br />Rev. 9.9.24 <br />240 <br />
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