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KHA reviewed the bids for completeness with respect to the lowest bid amount, most responsive, and most <br />responsible bidder. All bid packages were provided by IRC and reviewed by KHA. The summary of KHA's <br />review are as follows: <br />No math errors were found in the bids reviewed. <br />The base bid values were competitive among the five bidders. <br />The average of the five bids received was $1,236,000.00, which was 8% lower than the Engineer's <br />Opinion of Probable Construction Costs (OPCC). <br />Florida Design Drilling (FDD) is the lowest apparent bidder. Their bid package was complete and <br />responsive. <br />FDD's base bid value was 19% less than the Engineer's OPCC. <br />Indian River County Department of Utility Services (IRCDUS) and the consultant, KHA, has experience <br />working with FDD on a variety of construction projects. IRCDUS and KHA recently worked together with <br />FDD on the IRC Well S -IR Drilling project, which finished ahead of schedule and under budget. KHA and <br />FDD also currently have ongoing Surficial Aquifer well projects for the Palm Beach County Water Utilities <br />Department and Ammonia System Improvements for the Village of Palm Springs. FDD has the qualifications <br />and experience with projects of similar scope to complete the scope of work outlined in this contract. In <br />summary, we see no reason IRC should not award Bid No. 2025024 to FDD. Based on the results of our review, <br />FDD submitted the lowest responsive, responsible bid for the project. <br />IRCDUS agrees that FDD is the lowest, responsive, responsible bidder and with KHA's recommendation of <br />award to FDD. <br />Staff propose an additional 15%, or $164,100.00, project reserves to cover potential scope variability <br />(contingency for unforeseen circumstances) or owner -directed change (e.g., value engineering or design <br />improvements) be approved by the Board of County Commissioners (BCC) for unforeseen work/expenses, <br />which may become necessary to complete the project or adhere to Project objectives. The project reserves will <br />be retained by IRCDUS staff for the sole purpose of covering such costs over and above the vendor's proposed <br />cost. With the reserves, the total budget for the Project is $1,258,100.00. <br />BUDGETARY IMPACT <br />Expenses, in the amount of $1,258,100.00, for this project will be recorded in the Utilities/WIP/WWWTF <br />Effluent Rejects System account, number 471-169000-23539. Since this is an operating capital project, the <br />funds will come from fund balance. Operating funds are derived from water and sewer sales. <br />Account Description <br />Account Number <br />Amount <br />tihties/WIP/WWWTF Effluent Rejects System <br />71-169000-23539 <br />$1,258,100.00 <br />PREVIOUS BOARD ACTIONS <br />None noted <br />POTENTIAL FUTURE BOARD ACTIONS <br />None noted <br />STRATEGIC PLAN ALIGNMENT <br />Infrastructure: Planning, constructing, managing, and maintaining critical public infrastructure in response to <br />our current needs, future demands, and the expectations of our community; embracing innovation, technology, <br />and resiliency. <br />Indian River County, Florida Page 2 of 3 Printed on 4/17/2025 <br />powered by L.egistar" 139 <br />