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b. Users shall adhere to State of Florida and Indian River County retention policies for all content stored in their OneDrive account. c. Upon termination of a County employee, the employee's OneDrive account will be made available to the employee's immediate supervisor. i. Supervisors shall review all content contained within the OneDrive account to determine if any of the content stored within the account must be retained in accordance with State of Florida or Indian River County retention policies. All content contained within a user's OneDrive account is subject to Florida public records law. 9. Hardware and Software a. All information technology hardware must be formally approved by the Information Technology Department before being connected to County networks. b. Software installed on County information technology resources must be approved by the Information Technology Department and installed by County Information Technology personnel. c. All hardware shall run a supported version of firmware and shall be promptly patched once a vulnerability has been identified. d. All software shall run a supported version and shall be promptly updated once a vulnerability has been identified. e. All hardware and software shall be replaced or updated to a supported version before reaching the end -of -life date specified by the manufacturer. All County information technology resources taken off-site must be physically secured at all times. g. Personnel shall not allow family members or other non -employees to access County information technology resources. 10. Internet a. The Internet must not be used to communicate County confidential or internal information, unless the confidentiality and integrity of the information is ensured, and Page 1 10 73 SECTION NUMBER EFFECTIVE DATE Information ADMINISTRATIVE Technology AM -1200.21 4/22/2025 POLICY MANUAL SUBJECT PAGE Acceptable Use Page 10 of 18 b. Users shall adhere to State of Florida and Indian River County retention policies for all content stored in their OneDrive account. c. Upon termination of a County employee, the employee's OneDrive account will be made available to the employee's immediate supervisor. i. Supervisors shall review all content contained within the OneDrive account to determine if any of the content stored within the account must be retained in accordance with State of Florida or Indian River County retention policies. All content contained within a user's OneDrive account is subject to Florida public records law. 9. Hardware and Software a. All information technology hardware must be formally approved by the Information Technology Department before being connected to County networks. b. Software installed on County information technology resources must be approved by the Information Technology Department and installed by County Information Technology personnel. c. All hardware shall run a supported version of firmware and shall be promptly patched once a vulnerability has been identified. d. All software shall run a supported version and shall be promptly updated once a vulnerability has been identified. e. All hardware and software shall be replaced or updated to a supported version before reaching the end -of -life date specified by the manufacturer. All County information technology resources taken off-site must be physically secured at all times. g. Personnel shall not allow family members or other non -employees to access County information technology resources. 10. Internet a. The Internet must not be used to communicate County confidential or internal information, unless the confidentiality and integrity of the information is ensured, and Page 1 10 73