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18. Voicemail <br />a. Personnel should use discretion in disclosing confidential or internal information in <br />voicemail greetings, such as employment data, internal telephone numbers, location <br />information or other sensitive data. <br />b. Personnel shall not access another user's voicemail account unless it has been explicitly <br />authorized. <br />c. Personnel must not disclose confidential information in voicemail messages. <br />19. Incidental Use <br />a. Asa convenience to County personnel, incidental use of information technology <br />resources is permitted. The following restrictions apply: <br />Incidental personal use of electronic communications, internet access, fax <br />machines, printers, copiers, and so on, is restricted to County approved <br />personnel; it does not extend to family members or other acquaintances. <br />Incidental use should not result in direct costs to the County. <br />iii. Incidental use should not interfere with the normal performance of an <br />employee's work duties. <br />iv. No files or documents may be sent or received that may cause legal action <br />against, or embarrassment to, the County or its residents. <br />b. Storage of personal email messages, voice messages, files, and documents within <br />County information technology resources must be kept to a minimum. <br />c. All information located on County information technology resources is owned by County <br />may be subject to public records requests and may be accessed in accordance with this <br />policy. <br />V. Disciplinary Action <br />All employees found to have violated any of the policy statements defined within this policy will <br />be subject to discipline up to and including dismissal in accordance with County policy. <br />Page 1 16 <br />79 <br />SECTION <br />NUMBER <br />EFFECTIVE DATE <br />Information <br />ADMINISTRATIVE <br />Technology <br />AM -1200.21 <br />4/22/2025 <br />POLICY MANUAL <br />SUBJECT <br />PAGE <br />Acceptable Use <br />Page 16 of 18 <br />18. Voicemail <br />a. Personnel should use discretion in disclosing confidential or internal information in <br />voicemail greetings, such as employment data, internal telephone numbers, location <br />information or other sensitive data. <br />b. Personnel shall not access another user's voicemail account unless it has been explicitly <br />authorized. <br />c. Personnel must not disclose confidential information in voicemail messages. <br />19. Incidental Use <br />a. Asa convenience to County personnel, incidental use of information technology <br />resources is permitted. The following restrictions apply: <br />Incidental personal use of electronic communications, internet access, fax <br />machines, printers, copiers, and so on, is restricted to County approved <br />personnel; it does not extend to family members or other acquaintances. <br />Incidental use should not result in direct costs to the County. <br />iii. Incidental use should not interfere with the normal performance of an <br />employee's work duties. <br />iv. No files or documents may be sent or received that may cause legal action <br />against, or embarrassment to, the County or its residents. <br />b. Storage of personal email messages, voice messages, files, and documents within <br />County information technology resources must be kept to a minimum. <br />c. All information located on County information technology resources is owned by County <br />may be subject to public records requests and may be accessed in accordance with this <br />policy. <br />V. Disciplinary Action <br />All employees found to have violated any of the policy statements defined within this policy will <br />be subject to discipline up to and including dismissal in accordance with County policy. <br />Page 1 16 <br />79 <br />