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Indian River County, Florida * * MEMORANDUM �OR104' File ID: 25-0603 Type: Consent Staff Report TO: Board of County Commissioners THROUGH: John A. Titkanich, Jr., County Administrator Nancy A. Bunt, Assistant County Administrator FROM: Addie Javed, PhD, PE, Public Works Director David Wheatley, Traffic Signal Coordinator DATE: June 17, 2025 Indian River County Administration Complex 1801 27th Street Vero Beach, Florida 32960 indianriver.gov Meeting Date: 6/17/2025 SUBJECT: State Highway Lighting, Maintenance, And Compensation Agreement Renewal BACKGROUND On April 29, 2003, Indian River County (the County) entered into a State Highway Lighting, Maintenance, and Compensation Agreement that was approved between the Florida Department of Transportation (FDOT) and Indian River County, which provided for Indian River County to maintain all the lighting located on the State Highway System within the jurisdictional boundaries of the County, and to perform all activities necessary to keep the Facilities fully operating, properly functioning, with a minimum of 90% of all the lights burning for any lighting type (high mast, standard, underdeck, sign) or roadway system. Facilities include but are not limited to lighting for roadways, as well as park and ride, pedestrian overpasses and recreational areas owned by or located on the property of the FDOT. ANALYSIS The current agreement signed in 2003 no longer encompasses the existing infrastructure and needs to be updated and renewed. BUDGETARY IMPACT FDOT shall pay Indian River County $169,389.08 for the first fiscal year in which this agreement is signed. Per Exhibit A of the Agreement, the per -light unit rate (487 poles listed in Exhibit A) shall increase by 3% each year. E.g., the $347.84 in fiscal year 2026 will increase to $358.28 in fiscal year 2027. The amount is a predetermined, agreed amount to maintain the highway lights (included in Exhibit A) for FDOT. This amount is to cover the labor and parts needed to keep them all in proper working order. This amount will increase on a yearly basis per the contractual stipulations. If there are expenditures that exceed, or are not in the agreement, then the County will reach out to FDOT for approval and reimbursement per the agreement. The balance will come from the Transportation Fund/Traffic Engineering/Electric services account 11124541-034310. The FDOT contribution will be deposited into the Transportation Fund/Miscellaneous Revenue account 111038 - Indian River County, Florida Page 1 of 2 Printed on 6/12/2025 powered by LegistarT" 123