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Board of County Commissioners Meeting Minutes - Final August 19, 2025 Tabled G. Office of Management and Budget 13.G.1. 25-0663 Approval of Changes to Purchasing Manual and Procedures and Authorization to Advertise for Public Hearing for Changes to Chapter 105 Indian River County Code Recommended action: Staff recommends the Board approve the submitted changes to the Procurement Policies and Procedures Manual, and authorize staff to advertise for a public hearing for modifications to Chapter 105 Indian River County Code. Attachments: CHAPTER 105. PURCHASING REDLINE Purchasing Manual - Redlines Procurement Manager Jennifer Hyde opened the item by introducing her staff, their qualifications, and the division's goal. She then presented the proposed changes to the Indian River Code (Code) and updates to the Purchasing Manual and Procedures (Manual). The changes sought to address the challenges of increased costs and delivery times, low spending thresholds, and cyber security. Proposed changes to Chapter 105 of the Code included reorganization of the content, moving procedures to the Manual, an spending threshold increase for the County Administrator, and required disclosure of vendor ownership by County employees. Proposed changes to the Manual included increasing the quote threshold to $10,000, increasing the formal procurement (bid) threshold to $100,000, increasing the Procurement Manager's threshold to $100,000, increasing the County Administrator's authority to $200,000, increasing bid security to $200,000, and increasing the construction bond requirement to $200,000. The section ended with a list of miscellaneous changes related to the bid and award process. Chairman Flescher expressed reservations at increasing the County Administrator's threshold to $200,000. He was uncomfortable granting the authority to spend such a large amount without the Board's approval; he suggested setting the limit at $100,000. Vice Chairman Loar received information from Ms. Hyde on the benefits to lowering the bond capacity on certain projects. Commissioner Earman was assured that the changes would make the County more efficient and more responsive during emergencies. Commissioner Earman was in favor of increasing the Administrator's threshold, and sought input from Administrator Titkanich on how to ensure communication regarding expenditures. The Administrator noted he produced a quarterly report and offered to create a monthly one instead. Chairman Flescher maintained his objection to being notified only after the money was spent, except in cases of Indian River County, Florida Page 17