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2025-251
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Last modified
11/13/2025 2:04:07 PM
Creation date
11/13/2025 2:00:40 PM
Metadata
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Template:
Official Documents
Official Document Type
Grant
Approved Date
11/04/2025
Control Number
2025-251
Agenda Item Number
9.Q.
Entity Name
State of Florida, Division of Emergency Management
Subject
Approval of Expenditures of Emergency Management Program Grant (EMPG)
Federally Funded Subgrant Agreement # G0624
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A TRUE Copy <br />C-RTiFX,' TION ON LAST PAGE <br />RYAN L. BUTLER, CLLRK <br />conference registration fee paid by the state"). A continental breakfast is considered a <br />meal and must be deducted if included in a registration fee for a convention or <br />conference. However, in the case where a meal is provided by a hotel or airline, the <br />traveler shall be allowed to claim the meal allowance provided by law. <br />Class A, Class B, and Class C Travel: <br />• Class A travel is continuous travel of 24 hours or more away from official <br />headquarters. The travel day for Class A is based on a calendar day (midnight to <br />midnight). <br />• Class B travel is continuous travel of less than 24 hours which involves <br />overnight absence away from official headquarters. The travel day for Class B <br />travel begins at the same time as the travel period. <br />• Class C travel is short or day trips in which the traveler is not away from <br />his/her official headquarters overnight. Class C allowances are currently not <br />authorized for reimbursement. <br />Meal Allowance and Per Diem: _ <br />Section 112.061(6)(b), Florida Statutes, establishes the meal allowance for each meal <br />during a travel period as follows: <br />$6 for breakfast (when travel begins before 6 a.m. and extends beyond 8 a.m.); <br />$11 for lunch (when travel begins before 12 noon and extends beyond 2 p.m.); <br />$19 for dinner (When travel begins before 6 p.m. and extends beyond 8 p.m. or when travel <br />occurs during nighttime hours due to special assignment.). <br />Section 112.061(a), Florida Statutes, establishes the per diem amounts. <br />All travelers are allowed: The authorized per diem for each day of travel; or, <br />If actual expenses exceed the allowable per diem, the amount allowed for meals as provided in <br />s. 112.061(6) (b), F.S., plus actual expenses for lodging at a single occupancy rate. <br />Per diem shall be calculated using four six -hour periods (quarters) beginning at midnight <br />for Class A or when travel begins for Class B travel. Travelers may only switch from <br />actual to per diem while on Class Atravel on a midnight -to -midnight basis. A traveler on <br />Class A or B travel who elects to be reimbursed on a per diem basis is allowed $20.00 <br />for each quarter from the time of departure until the time of return. <br />Reimbursement for Meal Allowances That Exceed the State Rates <br />The Division shall not reimburse for any meal allowance that exceeds $6 for breakfast, $11 for <br />lunch, or <br />$19 for dinner unless: <br />For counties —the requirements of section 112.061(14), Florida Statutes, are satisfied; <br />The costs do not exceed charges normally allowed by the Recipient in its regular <br />operations as the result of the Recipient's written travel policy (in other words, <br />the reimbursement rates apply uniformly to all travel by the Recipient); and, <br />The costs do not exceed the reimbursement rates established by the United <br />States General Services Administration ("GSA") for that locale (see <br />https://www.gsa.gov/portal/content/l 04877). <br />Hotel Accommodations <br />• A traveler may not claim per diem or lodging reimbursement for overnight <br />49 <br />
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