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ALTERNATIVES AND ANALYSIS <br />The low bid submitted by Tim Rose Contracting, Inc;was not accompanied by a bid bond <br />nor an executed Trench Safety form. In speaking with Tim Rose, he was under the <br />impression that if the bid was below $50,000, not only would the Performance and <br />Payment Bond not be required, but also the bid bond was not required. For this reason, <br />he did not submit the bid bond. <br />Staff checked the references for the two lowest bidders. The City of Vero Beach and <br />Indian River County both have contracted with Timothy Rose Contracting and are satisfied <br />with past performance. Mr. Rose is a resident of Indian River County. Neither the City of <br />Vero Beach nor the County have recently contracted with Hutchinson Utilities Services of <br />Jensen Beach. Staff spoke with Ed Vockins, Engineer with Martin County Utilities, <br />regarding past work in Martin County and a Good Recommendation was given. <br />Alternative No. 1 <br />Disqualify the low bidder, Timothy Rose Contracting, Inc., since a bid bond <br />and Trench Safety form was not submitted. There are advantages and <br />disadvantages to this alternative as follows: <br />Advantages Disadvantages <br />No bidding requirements waived Cost is $1948 less (7%) <br />Bid is backed by Surety Bidder is local resident <br />County has good experience with contractor <br />Contractor's business is closer to job <br />Award bid to Hutchinson Utility Service Corp. Of Jensen Beach for the bid <br />of $28,728.30. <br />Alternative No. 2 <br />Waive the requirement of a bid bond and request the Contractor to submit <br />a Trench Safety form. The Board has the right to waive any formality of the <br />bid process and award the bid which is in the best interest of the County. <br />Award the bid to Timothy Rose Contracting, Inc. of Fort Pierce in the amount <br />of $26,780.30. - <br />RECOMMENDATIONS AND FUNDING <br />Altemative No. 1 is recommended. Funding to be from the $92,500 FRDAP Grant and 1 ¢ <br />Local Option Sales Tax Program. <br />ON MOTION by Commissioner Adams, SECONDED by <br />Commissioner Tippin, the Board unanimously approved <br />Alternative No. 1, (disqualified low bidder, Timothy <br />Rose Contracting, Inc. for reasons stated) and <br />awarded Bid 17031 to Hutchinson Utility Service <br />Corp. of Jensen Beach for bid of $28,728.30, as <br />recommended in the Memorandum. <br />AGREEMENT WILL BE PLACED ON FILE <br />IN THE OFFICE OF THE CLERK TO THE BOARD <br />WHEN EXECUTED AND RECEIVED <br />42 <br />March 11, 1997 <br />