7/15/1997 - Laserfiche WebLink

Home Browse Search

BOOK i� ` FACE 11A - EMERGENCY SERVICES - LOGISTIC SYSTEMS INC. - CONTRACT FOR 911 COMPUTER AIDED DISPATCH (CAD) SYSTEM The Board reviewed a Memorandum of July 7, 1997: TO: Honorable Board of County Commissioners THROUGH: Jim Chandler, County Administrator FROM: Doug Wright, Director Emergency Services DATE: July 7, 1997 SUBJECT: Approval Of Contract For 9-1-1 Computer Aided Dispatch (CAD) System Between Logistic Systems, Inc., And Indian River County On December 9, 1996, the Board of County Commissioners authorized staff to negotiate with Logistic Systems, Inc., for a contract to provide a 9-1-1 Computer Aided Dispatch (CAD) System for the Indian River County Public Safety Answering Point (PSAP) locoed at the Sheriff's Department. The Board also approved at the same meeting a contract with Barry Strock Consulting Services, Inc., to provide consulting services associated with assisting staff in negotiating this complex systems contract for a fully integrated CAD and geofile system for use by public safety agencies. For several months staff from Indian River County and the City of Vero Beach have been working very closely in this endeavor for the purpose of negotiating a common CAD system to the maximum extent possible. The contracts are very similar in form except for specific needs or unique features relating to certain parts of the system hardware and software. The result of this effort has been a reduction in overall costs of the two CAD systems as well as a reduction in the recurring costs related to maintenance and software updates. The proposed contract with Logistic Systems, Inc., is in the amount of $358,950. Staff is also requesting a contingency fund of $15,000 for a total project cost of $373,950. The source of funding for this project is from the 9-1-1 Surcharge Fund (50 cents per phone line) which has been accumulating in a capital equipment account since December 22, 1987, when the Board approved the creation of the account for 9-1-1 capital equipment expenditures as provided for in Chapter 365.171, Florida Statutes. Any contingency funds not required for the project will be returned to the Office of Management and Budget. The contract negotiated is very favorable to the County and for reasons related to brevity, only the more salient points are alluded to below: 1. Two increases in computer hardware have occurred over the past year; however, through intense negotiations, staff was able to obtain unit prices which existed prior to the increases and which will be valid for a period of two years. 2. The Performance Bond remains in force for one year after final acceptance of all software modules. 3. Vendor serves as the "single source" of any problem resolution for hardware, peripherals, software, or communications equipment. 4. To preclude another situation such as the County finds itself in now, the software source code will be placed in escrow and made available to the County in the event the Vendor is sold, merged, bankrupted, or ceases to operate as a viable business entity or no longer offers the ability to provide services to the County for support and maintenance of the application software. Each time the application software source code is updated, the Vendor must update the application source code held in escrow. JULY 15, 1997