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BOOK 104 PAGE M Taking all the above into consideration, staff suggests replacing the switch as soon as possible. Staff has considered many alternatives to be sure that the replacement equipment would meet our present and fugue needs at the lowest possible cost The School District had informed us we could hook into their switch, and we approached Lucent Technologies with the idea When Lucent priced out our alternatives, with the discount available for trading in our old switch, a replacement switch was more economical than running a remote moduli: firnn the School District switch. The switching equipment that was purchased as a part of the 800 MHz radio system could be retrofitted to work as a PBX for the County, but this solution proved to be more costly than a new switch. We obtained price quotes from those PBX providers who are on the State Contract and from some vendors who have recently been awarded contracts with governmental agencies through a competitive bid process. With the specifications already in place in a contract, we were able to pick and choose to get the best equipment at the lowest price. We also specified that. 1. The equipment could be readily relocated if we move to another building in the next few years. 2. All equipment would be the most current technology and would support expansion throughout the life of the switch. 3. The equipment must be compatible with the existing automated attendant and voice mail system. 4. The equipment must be compatible with our existing wiring and telephone sets. 5. The cut -over from the old to the new switch will be made on a weekend so there will be no loss of telephone service during normal business hours. The costs are shown below. I . Cost of Equipment $104,000 2. Training S 3,500 3. Auto Attendant Integration S 5.000 Total $112,500 RECOMMENDATION: Staff reviewed the proposals as shown in Exhibit A, and recommends that the NEC NEAR 2400 system be purchased from BellSouth off of Contract C-8358 between BellSouth and the South Florida Water Management District BellSouth provided the lowest price quote, BellSouth,s maintenance contract is one of the most attractive, BellSouth has numerous PBX repairmen in the area, and by having the same company Provide incoming lines (network access) and the switching equipment, there is only one companY to deal with when a problem arises. It is further recommended that this new equipment be funded from the one cent sales tax. The attached budget amend - mentis to appropriate funding. Budget amendment 004. JANUARY 13, 1998 -56-