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DATE: February 13, 1998 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THRU: James E. Chandler, County Administrator �, // <br />H T. "Sonny Dean, General Services Directoc9l'iAU <br />FROM: Fran Boynton Powell, Purchasing Manager <br />K��1�5�Ja <br />SUBJ: Bid Rejection: IRC Bid #8036X--in�y Water Main Project <br />Utilities Department <br />BACKGROUND INFORMATION: <br />Bid Opening Date: January 14, 1998 <br />Advertising Dates: December 24, 31, 1997 <br />Specifications Mailed To: Thirty -Four (34) Vendors <br />Replies: Four (4) Vendors <br />VENDOR <br />All American Concrete $ 59,119.00 <br />Largo, FL <br />Treasure Coast Contracting $ 63,358.80 <br />Vero Beach, FL <br />Johnson -Davis $ 71,250.00 <br />Lantana, FL <br />MD. Utility Contractors $ 81,305.00 <br />West Melbourne, FL <br />TOTAL BID AMOUNT $ 59,119.00 <br />ESTIMATED BUDGET: $ 47,100.00 <br />RECOMMENDATION: <br />Staff recommends that all bids be rejected, revise the specifications, and re -bid, in an effort to <br />bring the project cost within the budget guidelines. <br />Commissioner Adams questioned the difference in the bids and whether that <br />difference were related to the specifications. <br />Director Sonny Dean advised that the bids came in over the budget and staff <br />recommended the bids be rejected. <br />Environmental Engineer Robbie Wisemen stated that the project was originally <br />designed to be constructed on the south side of the road which has a lot of driveways which <br />would need to be moved and the soil is very wet. The new specifications will call for the <br />project to be constructed on the north side of the road which has fewer driveways and, <br />therefore, the bids should come in lower. <br />ON MOTION by Commissioner Adams, <br />SECONDED by Commissioner Ginn, the Board <br />unanimously rejected all bids, authorized staff to <br />revise the specifications and re -bid in an effort to <br />bring the project cost within the budget guidelines, <br />as recommended by staff. <br />FEBRUARY 24, 1998 <br />