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11.B. 800 MHz SIMULCAST COMMUNICATIONS SYSTEM - ERICSSON, INC. - FINAL PAYMENT AND RELEASE OF RETAINAGE The Board reviewed a Memorandum of July 20, 1998: TO: Board of County Commissioners THROUGH: James E. Chandler, County ��Administrator FROM: Doug Wright, Director lel Department of Emergency Services DATE: July 20, 1998 SUBJECT: Final Payment and Release of Retainage to Ericsson Inc., For the 800 MHz Simulcast Communications System On December 19, 1995, the Indian River County Board of County Commissioners approved a contract for an 800 MHz trunked communications system with Ericsson, Inc. As stated in the payment schedule, the County agreed to make disbursements upon receipt of invoices from Ericsson's project manager for installation of hardware and services. On July 15, 1998, staff met with Ericsson Project Manager John Marano and Communications Engineer George Brosseau and received the last of the deliverables (as -built drawings and service manuals) in the statement of work. At the conclusion of the meeting Mr. Marano presented the final invoice in the amount of $258,768.95 which is the retainage being held pursuant to the contract payment terms. The County retains surety in that Ericsson's Payment Bond remains in effect until December 30, 1998, to protect the County against losses resulting from Ericsson's failure to satisfy its contractual obligations (warranty, failures, etc.). RECOMMENDATION: Staff recommends that the Board of County Commissioners authorize final payment and release of retainage in the amount of $258,768.95 to Ericsson, Inc., for the county -wide 800 MHz simulcast communications system. MOTION WAS MADE by Commissioner Eggert, SECONDED BY Commissioner Ginn, to approve staff's recommendation. Under discussion, Commissioner Ginn wanted to know the date to which the warrantees have been extended, and Emergency Services Director Doug Wright responded until December 30, 1998. July 28, 1998 29