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• <br />BACKGROUND INFORMATION <br />Since January 1, 1996, Coastal Refining of Miami, Florida has held the contract for all transport <br />loads of fuel to the Treasure Coast Fuel Co Op and Port Petroleum of Ft. Pierce, Florida has the <br />contract for all tankwagon loads of fuel. (See Attached Agenda Item) <br />Both vendors have submitted letters to the lead agency (Indian River County) offering all <br />participants of the Treasure Coast Fuel Co Op to renew the above referenced contract in its <br />original form. This offer would allow the Treasure Coast Fuel Co Op to continue to work <br />with the 1996 pricing formula through December 31, 1999 and will have two (2) one-year <br />renewal options starting January 1, 2000 through December 31, 2001. <br />All participants of the Treasure Coast Fuel Co Op (See Attached List) were surveyed to make <br />sure they were satisfied with the current level of service they are receiving from these vendors <br />and would they consider accepting their offer to extend the current contract. Everybody in the <br />Treasure Coast Fuel Co Op responded favorably to this offer. <br />RECOMMENDATION <br />Staff recommends the following: <br />• Accept the offer to renew the existing contracts with Coastal Refining, Inc. and Port Petroleum <br />for one (1) year with two (2) one year renewal options beginning January 1, 1999 All the <br />terms and conditions remain in effect as set forth in the Invitation to Bid #6014.. <br />• Authorize the Purchasing Manager to renew this contract subject to satisfactory performance, <br />zero cost increase, vendor acceptance and the determination that renewal of this annual <br />contract is in the best interest of the County and participating agencies of this fuel co-op bid. <br />ON MOTION by Commissioner Adams, SECONDED BY <br />Commissioner Ginn, the Board unanimously (4-0, <br />Commissioner Eggert absent) accepted the offer to renew the <br />existing contracts with Coastal Refining, Inc. and Port <br />Petroleum for one year with two one-year options beginning <br />January 1, 1999 (All the terms and conditions remain in effect <br />as set forth in Bid #6014) and authorized the Purchasing <br />Manager to renew this contract subject to satisfactory <br />performance, zero cost increase, vendor acceptance and the <br />determination that renewal of this annual contract is in the best <br />interest of the County and participating agencies of this fuel co- <br />op bid, as recommended in the Memorandum. <br />August 11, 1998 <br />21 <br />Poor 101 ���r'� D� <br />