11/10/1998 - Laserfiche WebLink

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7. G. &uipment Declared Surplus,for Sale or Disposal Moved to and heard with item I LGA 7.H. Use of Courthouse - Christmas in Downtown 1998 The Board reviewed a Memorandum of October 30, 1998: Date: October 30, 1998 To: Honorable Board of County Commissioners Thru: James E. Chandler County Administrator From: H.T. "Sonny" Dean, Director Department of General Services Subject: Request to Use Courthouse BACKGROUND: Since 1996, the Downtown Vero Beach Association has been approved by the Board to use the Courthouse for "Christmas in Downtown". pat Brown, Chairman of this event has requested use of that facility again for "Christmas in Downtown 1998" to be held on Sunday, December 6, 1998. The Board established certain criteria that must be met in order for the Counthouse Building to be used for outside events. Staff has discussed the policies with Ms. Brown with the following results. 1. Security - Ms. Brown talked with Sheriff Wheeler and he has agreed to famish the required security. 2. Cleaning - Staff estimates cost to provide personnel to open the building and perform necessary cleaning services to cost approximately $100.00. Ms. Brown has requested these costs be absorbed by the County. 3. Ms. Brown has agreed to execute all required paperwork to effect the use of the building. In summary, Ms. Brown has made two requests of the Board One is use of the Courthouse Building for Christmas in Downtown activity and two, County to absorb all cost associated with use of the facility. RECOMMENDATION: Staff recommends Board approval of the two requests provided there is no unusual clean-up or damage to the facilities at the Courthouse. Should this occur, it is recommended that expenses related in these two categories be billed directly back to the Downtown Vero Beach Association November 10, 1998 17 BOOK 10 7 FATE e�