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r BOOK 108 FAGE 33 DESCRIPTION AND CONDITIONS: On January 12, 1999, the board of County Commissioners approved a computer software agreement with Perconti Data Systems, Inc. The purpose of that agreement is to upgrade the County's CDPIus computer software from DOS to Windows. As approved, the CDPIus conversion will cost $122,500, an amount included in the planning and building divisions' FY 98/99 budgets. When the County acquired its license for Perconti's proprietary CDPIus software in 1990, the County obtained building permitting, development review, and concurrency management modules. Unlike now, there was no CDPIus Code Enforcement Module available in 1990. When Perconti Data Systems, Inc. subsequently developed a CDPIus Code Enforcement Module, Community Development Department staff' decided not to purchase it, opting instead to continue using the Comply II Code Enforcement software which the County obtained in 1989. Recently, Community Development Department staff determined that the Comply II code enforcement software was not Year 2000 (Y2K) compliant. Besides not being Y2K compliant, the Comply H Code Enforcement Software is DOS based in an increasingly Windows based environment. According to Diversified Software Systems, Inc., the Comply II vendor, the Cost to modify the County's version of Comply H to make it Y2K compliant would be $5,800. Currently, Diversified does not have a Windows based version of Comply H, although it intends to develop such a version in the next year. The projected price is $15,000. ANALYSIS: In considering options to solve the Comply II Code Enforcement software Y2K problem, staff negotiated with Perconti Data Systems, Inc. As a result of negotiations, Perconti agreed to reduce the cost of its CDPIus Code Enforcement Module to $30,000, provided that purchase of the code Enforcement Module occurs prior to the DOS/Windows conversion of the existing CDPIus system. The CDPIus Code Enforcement module is both Y2K compliant and windows based. In analyzing the two options, staff determined that the CDPIus Code Enforcement module purchase would be better than modifying Comply H to be Y2K compliant. Compared to Comply II, the CDPIus Code Enforcement module has several advantages. These are: • CDPIus is windows based, as the rest of the system will be after the conversion. • CDPIus code Enforcement module will interface with the other CDPIus modules, allowing a consistent address record link to all property. • CDPIus provides better reporting functions For those reasons, staff has determined that obtaining the CDPIus Code Enforcement module would be the best long term solution to the code enforcement software Y2K problem. While the $30,000 cost of the CDPIus Code Enforcement module was not budgeted for FY98/99, a recent budget amendment increased the planning division's budget by the $30,000 needed to purchase the CDPIus Code Enforcement module. To effect the CDPIus Code Enforcement Module purchase, the Board must approve the attached amendment to the Perconti Data Systems, Inc. Software Consulting/Development Agreement. FEBRUARY 23, 1999 20