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I BOOK 0PAGE 6'�J The departments scheduled to occupy the new administrative facility have 264 positions as of November 1998. The departments are expected to grow to 319 positions by move in date of 2001 and to 378 positions by 2010. This growth of staff from 1998 (264 positions) to year 2010 (378 positions) is an increase of 43%. The departments scheduled to occupy the purchasing facility have 16 positions as of November 1998. The departments are expected to grow to 20 positions by move in date of 2001 and to 23 positions by 2010. Indian River county agencies currently occupy approximately 82,000 GSF in the existing County administration building, as well as approximately 4,300 GSF in off-site space for Fire, E.M.S., and Environmental Health. Remodeled from its prior use as a hospital, the existing building is overcrowded and substandard in the quantity and in the quality of its environment. Several studies completed prior to the current program have attested to the inadequate conditions of the existing building, and have projected significant ongoing costs for the repair of an aging HVAC system. The existing facilities provide 329 GSF per person, which is substandard for similar facilities in the State of Florida. The combination of two essential factors — the inadequacy of the existing building and the overall growth of the county's service demands — established the need for a new building to serve Indian River County. Using industry standards, data from comparable projects either recently completed or underway in nearby Florida counties, and data gathered from staff as to minimum projected need, the program indicates a space need of 163,980 GSF to accommodate the requirements of an up to date county administration building through 2010. This figure includes all common amenities, support areas, a conference center, and the commission chamber itself. The increase in space requirements results from a combination of pure growth in staff numbers, driven by population increase and internal pressure, as well as from a correction of the insufficient and inefficient current space situation and inadequate quality of the environment. The new facility will provide approximately 434 SF per person, which is appropriate for an administrative facility in counties of similar size in the State of Florida. This program anticipates the predominant use of open office space planning techniques, which maximize efficiency, while maintaining flexibility for change and insuring a greater degree of visibility and openness of the floor. Care was taken to eliminate duplication of services wherever possible, and to encourage multiple use and sharing of conferencing infrastructure of the building. Using industry standard models and historical data from similar projects, the program employs an average 1.2 multiplier from usable to gross areas, implying an approximate efficiency of 83.33% in the resulting building. This percentage will be tested during the next design phase (schematic design). It will either be slightly lower or slightly higher, depending on the configuration of the building. In comparison, the existing administrative facility has an efficiency of approximately 69.9%. Goals of the Program Spillis Candela & Partners, Inc. prepared a program which through interviews, analysis and benchmarking of other comparable county administrative complexes throughout the state of Florida, established the appropriate requirements for a new facility for the County. The program was developed to satisfy the needs of the County, through the year 2010, with a move in date established as 2001. The purpose of this program update or verification is to determine the County's staff and work volume growth projections and facility requirements. These projections and facility requirements will form the basis of the criteria for the design and development of a new county administrative building and purchasing/buildings & grounds/probation facility. An earlier program dated 1991 was used only as a guide, as many new components now exist and some components programmed in 1991 no longer exist. To obtain the necessary data, Spillis Candela & Partners developed a Facilities Program Management Questionnaire which was distributed to and completed by many representatives of the County's administrative departments. SCP conducted interviews of key staff at the existing office building and at other locations in Vero Beach. SCP also conducted walkthroughs of office areas of the existing facilities to gain familiarity with the current work environment. While completing the questionnaires, SCP interviewed the individual areas to: (1) verify and validate the data included in the questionnaire (quantitative information); (2) identify specific issues which may affect the efficient operation of these areas (qualitative information). SCP then compiled the information obtained from the questionnaire which had been validated during the interviews. The completed questionnaires were reviewed by SCP personnel and incorporated in the 1998 program document called the Staff and Space Summary. MARCH 169 1999 -sa