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• by this 100% grant funded position is 10.8 feet by 11.2 feet or 120.95 square feet which is very small when it is considered that this space is also being used for the following: 1. CPU, monitor, and keyboard for the Fiber Optic Cable System Manager. 2. CPU, monitor, and keyboard for the 800MHz Radio Communications System Manager. 3. CPU, monitor, and keyboard utilized by the Radiological Analyst. 4. Three UPS units for computer equipment. 5. Three printers, one very large for 800 MHz System. 6. Four speakers to monitor 800 MHz radio transmissions. 7. Switch for speaker modules. 8. 22 two inch three ring binders containing 800 MHz radio system and fiber optic cable system information. 9. Three foot by six foot metal equipment rack. 10. Unsecured storage area for communications equipment - radios, pagers, chargers, GPS units, etc. 11. Two open bookcases used for storage. 12. Unsecured storage area for radiological measurement equipment. The individual in this position has the collateral duty of Radio System Manager and on a frequent basis must monitor channel functionality, reset alarms, identify equipment problems, change control channels, review telephone interconnect calls, and I -Calls on the 800 MHz Communications System so that site alarms can be identified and maintenance scheduled to preclude major problems. The fiber optic cable node monitoring equipment also has to be monitored since fiber optic cable is the link between the towers and the system alarms must be corrected when they occur or the entire system could be adversely affected. Staff has received authorization from FP&L to use some of the funds left over from the transition of employees when the former Radiological Analyst was promoted. It should be noted that the person prior in this position did not have the 800 MHz system manager responsibilities. FP&L authorized utilization of not more than $5,000 from existing funds to improve the work area by installing new carpet ($268) to replace the soiled, torn, and worn existing carpet and purchase modular furniture off of state contract ($2,314) to obtain the greatest functional use the available work space. Drawings are attached as to how the furniture would be installed in the space so that access to the equipment would be available and this arrangement would also provide adequate space for the employee to perform required administrative functions. It should be noted that Telecommunications Manager Terry Smith also has to access the fiber optic cable system manager for purposes related to other uses of the total fiber optic cable system in the County within the same office space. In the existing arrangement, office furniture obstructs easy access to the fiber optic system manager. It would also provide easier access for mamtenance personnel to make repairs to the equipment located in the office space. This work area is also used to store other types of communications equipment which is currently unsecured. The modular furniture includes lock type storage for the portable radios, pagers, chargers, equipment in transition for repairs, and GPS units. The expenses for the work area improvements are100% funded by FP&L grant funds, which if not utilized for this project, would have to be refunded to FP&L at the end of the fiscal year. RECOMMENDATION: Staff recommends approval of the transfer of $5,000 in FP&L Radiological Emergency Preparedness Grant funds from the Salaries account to the Office Furniture account and Other Operating Supplies account to be used for work area improvements as noted above. Only the necessary funds will be expended. Staff also requests approval of the necessary budget amendment to appropriate and expend the funds. MARCH 23, 1999 41 BOOK 108 FACE 775 5