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Z G. BUDGETAMENDMENT #014 - MAKING EQUIPMENT Y2K COMPLIANT The Board reviewed a Memorandum of April 14, 1999: TO: Members of the Board of County Commissioners DATE: April 14,1999 SUBJECT: BUDGET AMENDMENT 014 TO MAKE EQUIPMENT Y2K COMP- CONSENT AGENDA FROM: Joseph A. Baird OMB Director DESCRIPTION AND CONDITIONS The budget staff has been tasked with coordinating the assessment of all equipment that could be affected by the Y2K problem. After several months of review, it has been determined that the equipment listed below has to be replaced or upgraded to solve the Y2K problem. 1. Telephone System at the Sheriff Office -$140.265.70 - The Sheriffs Office automatic attendant is not Y2K compatible; however, the current phone system is at capacity and needs to be updated next year. It is recommended that a new telephone system be installed at a cost of $140,265.70. Funding will be from Optional Sales Tax contingencies. 2. Library ComRuter System -$185.776 - The Main Library received a letter stating their current system is not Y2K compatible. Our current software cannot be updated; therefore, we must purchase the new version of the software at a cost of $185,776. Indian River County would have had to purchase the new software within the next two years but due to the Y2K problem we need to purchase the software as soon as possible. Funding will be from Optional Sales Tax contingencies. 3. The Card Swipe System for entry into the Sheriffs Administration needs to be replaced at a cost of $1,500.00. Funding will be from General Fund contingencies. 4. Three (3) voice mail units at the Courthouse need to be updated at a cost of $15000.00. Funding will be from the General Fund contingencies. 5. It is anticipated that the County will have additional small software updates, hardware updates and other miscellaneous changes due to the Y2K problem. Staff would like to appropriate $6,000 from General Fund contingencies. 6. The Card Swipe System for entry into the Courthouse needs to be replaced at a cost of $2,500.00. Funding from General Fund contingencies. RECOMMENDATION Staff is requesting approval of the budget amendment to fimd the above-mentioned equipment purchases. Chairman Macht questioned whether the County can reserve the right of redress through the courts, and County Attorney Vitunac responded that most of the vendors are taking great care to protect themselves. An attempt is being made to pass a law exempting them from responsibility, which the National Association of Counties is attempting to counteract. APRIL 20, 1999 -17- RUCK O PAGE