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11.c. FIRST BAPTIST CHURCH AND INDIAN RIVER COUNTY MAIN LIBRARY - AMENDED JOINT PARSING LOT AGREEMENT The Board reviewed a Memorandum of April 26, 1999: Date: April 26, 1999 To: Honorable Board of County Commissioners Thru: James E. Chandler, County Administrator From: Thomas W. Frame, General Services Directorl�tL664GL�-ate'" Subject: Amended Joint Parldng Lot Agreement Between Baptist Church and Indian River County (Main Library) BACKGROUND: On April 11, 1989, the First Baptist Church and the Board of County Commissioners entered into a joint use agreement for a parking lot to be constructed on property owned by the First Baptist Church located north of the Main Library. The approval of that agreement provided for adequate off-street parking to accommodate the construction of the Maui Library at its present site. In March, 1998, the County received a notice from Mr. T. G. Rogers, Chairman of the Board of Trustees, that the Church wished to exercise its option to cancel the lease on April 11, 1999. The Church did leave an option open in that notice to allow negotiate for some usage of the lot Mr. Roger; provided the County with a list of items the Church would like to have considered for a new lease in a letter addressed to Sonny Dean dated June 11, 1998. It was also determined, through the City of Vero Beach, that adequate parldng existed with surplus parking in the garage structure for the Courthouse if the existing shared parking was no longer available. In late February, 1999, Mr. Rogers made contact with me shortly after my arrival, and indicated he was timing the Chairmanship over to Phil Partee, the new Chairman of the Board of Trustees. After evaluating the facts, I sent a memo dated March 5, 1999, to Mr. Partee outlining the situation as I perceived it Ste, Mr. Partee sent me a response dated March 22, 1999, outlining their amended needs. After reviewing those items and their fiscal impacts, I requested Mr. Terry O'Brien, Assistant County Attorney, to draft a proposed amended agreement That document is the item of consideration by the Board Subsequently the Board of Trustees indicated that they wished to have the proposed agreement submitted to the membership of the Church. I then prepared a letter April 23, 1999, to the Church requesting some additional consideration of Sunday evening hours. The crux of that proposal would give flexibility to the County should it desire to maintain later hours on Sunday evenings provided the County take steps to insure that the Church would have exclusive use during those extended hours. ANALYSIS: The Church membership on Sunday, April 25, 1999, accepted the agreement pursuant to the terms as originally expressed by Mr. Phil Partee plus the additionally proposed language for extended hours on Sunday if deemed desirable. Mr. Partee's agreement calls for two items of direct costs, the installation of an additional fight at the driveway entrance at 16th Avenue and the resurfiucing of the joint parking lot within the first five years of the new ten year agreement The cost of the light is estimated to be approximately $700.00 and the cost of the resurfacing of the parking lot would be estimated to be approximately $7,500 in the year 2004. Additionally the County would agree to limit the hours of the library to those hours currently being used and not open before 1:00 p.m. nor close later than 6:00 p.m. on Sundays, unless it were to provide for the exclusive use of the parldng lot by the congregation for any usage after 6:00 p.m. The amended agreement would be for a period of ten years and be subject to all other conditions of the original agreement. MAY 49 1999 -51- BOOK4