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9.A.2. PUBLIC HEARING - RESOLUTION NO. 99-058 - RATES. FEES, AND CHARGES FOR UTILITY SERVICES; ORDINANCE 99- 016 AMENDING WATER AND SEWER SERVICES CODE - HARTMAN & ASSOCIATES, INC. PROOF OF PUBLICATION OF ADVERTISEMENT FOR BEARMG IS ON FILE IN THE OFFICE OF TEE CLERK TO THE BOARD The Board reviewed a Memorandum of June 7, 1999: DATE: JUNE 7,1999 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR FROM: DONALD R. HUBBS, P.ELeS H DIRECTOR OF UTILITY SUBJECT: PUBLIC HEARING FOR THE FINALIZATION OF THE INDIAN RIVER COUNTY DEPARTMENT OF UTILITY SERVICES WATER/WASTEWATER, RECLAIMED WATER AND SLUDGE USER CHARGE ANALYSIS BACKGROUND On May 13, 1997, the Board of County Commissioners instructed the Department of Utility Services staff to compile a Request for Proposal (RFP) seeking professional services for the performance of a waterlwastewater rate equity review and user charge study. On August 20, 1997 the RFP was advertised. Of the five responses, three were short-listed by the Utilities Advisory Committee on October 21, 1997. On November 5, 1997 the Board of County Commissioners selected Hartman & Associates, Inc. as the number one candidate for negotiations with County staff. On March 5, 1998 the Utilities Advisory Committee voted unanimously to finalize and proceed with the contract for services with Hartman & Associates, Inc. and bring the issue to the Board for action. The Board of County Commissioners approved execution of the professional services contract on April 7, 1998 and on April 22, 1998 County staff members and Hartman & Associates, Inc. held a kickoff meeting in the County Commission Chambers to establish a specific strategic plan of action. Hartman & Associates, Inc. then set to work developing the rate equity analysis, projection of fiscal requirements and cost allocation associated with the first phase of the study. On August 6, 1998 the consultants and County staff presented to the Utilities Advisory Committee the initial findings of the study, indicating minor rate inequities between certain residential subclasses and commercial rates. The Utilities Advisory Committee concurred with the initial findings and subsequent reviews further refined the equity analysis. On November 5, 1998 the staff presented it's finding regarding rate equity and received concurrence to proceed with Phase II of the rate study from the Utilities Advisory Committee. On January 7, 1999 a preliminary revised rate architecture was presented to the Utilities Advisory Committee and having received input, Utility staff and Hartman & Associates, Inc. proceeded to refine the developing rate model. JUNE 229 1999 25 A.9 KOK J FA'E 0S